Arpita Vhatkar
Conference Producer
Mumbai
Summary
Highly accomplished production leader with a wealth of experience in business skills training and event production. Holding postgraduate degrees in MBA Marketing and a Master's in Commerce in Business Management from the University of Mumbai, have successfully navigated diverse industries such as sustainability, Information Technology, Banking and Finance, Martech, Medical devices, Management Consulting, Interior Design, and travel and tourism, primarily focusing on the B2B sector.
Overview
2
2
years of professional experience
3
3
Certifications
Work History
Conference Producer
Media Fusion LLC
12.2023 - 6 2024
- Use critical thinking to research and generate conference topic ideas based on industry trends
- And prepare a conference proposal
- Conduct market research to identify relevant industry trends, topics, and speakers for the conference
- Develop compelling content and agenda that aligns with the target audience's interests and needs
- Identify, recruit, and communicate with key industry leaders as potential speakers - keeping in mind the exhibition partners and dynamics
- Coordinate all aspects of the conference program, including scheduling sessions, workshops, panels, and networking opportunities
- Collaborate with marketing teams to develop marketing strategies and promotional materials to attract attendees, sponsors, and exhibitor
- Conduct post-event evaluations to gather feedback from attendees, speakers, sponsors, and exhibitors
- Analyse the data collected to identify areas for improvement and make recommendations for future conferences.
Conference Associate - Content Development
Economic Times Edge
07.2022 - 09.2023
- Conducting research within a target market to develop conference programme
- Identifying, inviting and confirming appropriate speakers for conferences
- Formulating a board of industry experts as the advisory board for the event
- Create a relevant, thought provoking and high quality program based on the market research and advisory feedback
- Work closely with other departments in ensuring the conference meets revenue targets
- Actively research and develop your knowledge of industries you are working in
- To consistently meet and exceed Production activity targets
- To maintain a clean and updated prospect and client database
- Servicing stakeholders in a professional, service-oriented manner during onsite execution of conferences.
Conference Production Executive
TT Group Worldwide (UK based company)
09.2021 - 06.2022
- Generate potential speaker data through calls, LinkedIn & other sources
- Research potential conference ideas and record competitive events
- Identify the target audience for a given conference idea and the most marketable angle on this topic
- Maintain and update databases for conferences
- Approach industry experts to acquire suitable speakers for the conference
- Update management on activities on a weekly basis
- Schedule calls with your speakers and finalize their presentation subjects
- Liaising with speakers throughout the conference production cycle to ensure constant communication and avoid speaker dropouts
- Connect with speakers and attendees post the conference to document their feedback
- Collaborate with sales, marketing, operations, and other internal business units to ensure alignment with event speakers and other stakeholders.
Executive Assistant – Business Development
Universal Consulting India Pvt Ltd
7 2018 - 9 2020
- Call prospects for meetings and manage the follow-ups
- Preparing a deck/presentation for the clients/prospects with the help of directors
- Ensure efficient calendar management for selected Management Team members and manage complex meeting arrangements
- Respond to incoming inquiries for proposals
- Assist with special projects and tasks as needed
- Assist in preparation and issue of materials to relevant attendees for client and prospect meetings
- Preparation of weekly, monthly, periodic reports to leadership and management team
- Travel insurance and bookings for the senior management and for the execution team
- Worked on Salesforce to maintain the database of the company and making reports
- Used tableau software for making the internal reports for the management team.
Assistant Manager-Business Development
World of Stones
- Involved in promoting and selling the company's products
- Responsible for Sales and Marketing of material and key dealings with Architects, interior designers and real estate firms
- Involved in establishing new clients but also in managing and up-selling the existing clientele
- Maintaining a database of new and existing clients.
Education
MMS -
PTVA’s IM(Mumbai)
MMS - undefined
PTVA’s IM (Mumbai)
M.Com Part 1 - undefined
University of Mumbai
M.Com Part 2 - undefined
University of Mumbai
BMS - undefined
Bhavans College (Andheri West)
H.S.C - undefined
M. L. Dahanukar College Of Commerce
S.S.C - undefined
S.C.D. Barfiwala high School
Skills
MS Office suite
English Typewriting (Speed 40)
Marathi Typewriting (Speed 30)
Advance Excel (2016)
Certification
Digital Marketing, 2018, Edupristine,
Seminarsandconferences
- NIPM, Creating Future Leaders
- COLLOQUIUM 2015, Start-Ups
- IIM (Ahmedabad) INSIGHT 2016, Nielsen: Market Research Ogilvy & Mather: Insight Mining Social Beat: Marketing for Entrepreneurs Tanvi Bhatt: Personal Branding Lowe Lintas: Brands to stands CMO Factory: Cracking the Marketing Case
- Sydenhum Institute Of Management, Brand and Product Management by Dr. S Sengupta San Francisco State University USA
- COLLOQUIUM 2017, Indian Economy – A Way Ahead
- SYMPOSIUM 2017, Entrepreneurship in Digital Era
Personal Information
- Date of Birth: 11/07/93
- Gender: Female
- Marital Status: Single
Languages
English
Hindi
Marathi
German Level 1
Extracurricular Activities
Katthak Trained Dancer. (Five years of experience)
Part of the sponsorship team of inter-college event “Aavega.”
Part of Public Relations team of inter-college Film Festival “RAY- A journey through the lens”
Projects
Patanjali Ayurved Ltd., A Study on consumer perception of Patanjali,
Final Project HyperCity Retail India Ltd., Study of Home Delivery Option in Hyper City to Gain Competitive Advantage,
Summer Internship, 2 Months
LIC, BUILDING CORPORATE IMAGE THROUGH CORPORATE SOCIAL RESPONSIBILITY, BMS (Final Year Project), 2015
Timeline
Conference Producer
Media Fusion LLC
12.2023 - 6 2024
Conference Associate - Content Development
Economic Times Edge
07.2022 - 09.2023
Conference Production Executive
TT Group Worldwide (UK based company)
09.2021 - 06.2022
Executive Assistant – Business Development
Universal Consulting India Pvt Ltd
7 2018 - 9 2020
Assistant Manager-Business Development
World of Stones
MMS -
PTVA’s IM(Mumbai)
MMS - undefined
PTVA’s IM (Mumbai)
M.Com Part 1 - undefined
University of Mumbai
M.Com Part 2 - undefined
University of Mumbai
BMS - undefined
Bhavans College (Andheri West)
H.S.C - undefined
M. L. Dahanukar College Of Commerce
S.S.C - undefined
S.C.D. Barfiwala high School
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