Ashutosh Satalkar
Administration Senior Officer
Yeola
Summary
Senior Administrative Officer with over 9 years of experience providing comprehensive corporate support to enhance office operations and drive team success. Skilled at effectively liaising between managers on operational and administrative matters to achieve alignment and streamline workflows. Demonstrated excellence in project management and strategic planning, with a proven track record of optimizing procurement processes and improving client satisfaction through clear and effective communication. Highly adept at multitasking, fostering strong vendor relationships, and ensuring timely delivery of cost-effective solutions..
Overview
9
9
years of professional experience
3
3
Languages
Work History
Senior Administrative Officer
Garware Fulflex India Pvt. Ltd.
06.2022 - Current
- Managed scheduling and coordination of administrative tasks to ensure efficient office operations.
- Developed and implemented filing systems to enhance document retrieval and maintain organization within the office environment.
- Working On SAP -S4 Hana for Purchase Requisition & Purchase Order Process.
- Invoice Processing and PO amendments.
- Monitored inventory levels of office supplies, placing orders as necessary to prevent shortages and maintain productivity.
- Sending Daily Reports to HOD & Relevant Senior.
- Handling the queries of Register office, Corporate office & plants.
- Making the Budget for Corporate office & India Plant & USA.
- Managed complex travel arrangements for executives, ensuring smooth logistics and cost-effective bookings.
- Taking Care of facility of Corporate office & India plants
- Strong Follow-up with Vendor for timely delivery of Supplies and servies against the all Purchase Order.
- Co-ordinate with Finance team regarding the payment status.
- Streamlined procurement processes for project resources, cutting down on delays and fostering smoother project execution.
- Negotiated contracts with vendors to secure cost-effective services and materials, positively impacting budget adherence.
- Making AMC for India Location.
- Improved client satisfaction with timely updates and transparent communication throughout the project lifecycle.
- Negotiated contracts with vendors and suppliers, securing favorable terms for cost-effective procurement of resources needed for each project''s success.
- Developed and maintained relationships with various travel vendors to secure competitive rates and favorable terms for clients' itineraries.
- Optimized resource allocation for events, coordinating room bookings, equipment, and staff availability.
- Arrangement Hotel for MD & CEO for Conference room.
Admin Executive- Cum Project Co-Ordinator
Bosch Group
09.2021 - 04.2022
- Monitored inventory levels of office supplies, negotiating with vendors for cost-effective purchasing while maintaining adequate stock for operational needs.
- Support to the technical team.
- invoice process of Pan India Vendors
- Security Checkup and Follow up with Guard Supervisor to stickily follow the security Rules.
- Follow up with Vendor for timely delivery of Supplies and servies against the Purchase Order.
- Planned and executed events for employees and clients and managed logistics and vendor relations.
- Maintained protocol throughout routine work days and special events.
- Negotiated contracts with vendors to secure favorable terms and pricing for goods and services procured by the company.
- Created and managed office systems to efficiently deal with documentation.
- Created job files for each project and maintained current data in each file.
- Maintained database and spreadsheets with accurate inventory and status.
- Negotiated contracts with vendors to secure cost-effective services and materials, positively impacting budget adherence.
Admin Executive
Piaggio Vehicles Private Ltd
03.2020 - 09.2021
- Collected data, input records, and protected electronic files.
- Scheduled appointments and meetings, organized materials and prepared rooms.
- Reduced operational costs with thorough budget analysis and expense tracking, optimizing resource allocation.
- Handling the queries of branch related with the admin Portal
- Tracking a budget of Pan India Offices.
- Vendor and procurement management.
- Invoice Processing and PO Amendments are Requirements.
- Maintaining the Reports for Internal and external auditors
- Material procurement & Monthly supplies manage for over all Pan India Offices.
- Maintain Vehicle Records for Servicing
- Travel Booking for Software through
- Maintaining stock of office inventory and facility materials.
- Managed high-level executive calendars, prioritizing appointments and meetings to optimize time management.
- Prepared budgets with forecasts and projections.
- Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
- Answered high volume of phone calls and email inquiries.
- Worked with senior management to initiate new projects and assist in various processes.
- Coordinated events and worked on ad hoc projects.
Executive
MDIndia Health Insurance TPA Private
06.2016 - 03.2020
- Handled claims consistent with client and corporate policies, procedures, best practices and regulations.
- Maintained claims data in billing desk CRM system.
- Sending Daily Reports to Seniors.
- Making bill entry of Claim Processing.
- checking mail & sending reports to branch.
Education
Diploma in Mechanical Engineering
Vidya Internationl College- Dhanori
Yeola 04.2001 -
HSC
Swami Mukta Nand Vidyalaya Jr College
Yeola03-2012
Skills
Organizational leadership
Meeting facilitation
Customer service
Strategic planning
Project management
Verbal communication
Multitasking
Multitasking Abilities
Planning and coordination
Timeline
Senior Administrative Officer
Garware Fulflex India Pvt. Ltd.
06.2022 - Current
Admin Executive- Cum Project Co-Ordinator
Bosch Group
09.2021 - 04.2022
Admin Executive
Piaggio Vehicles Private Ltd
03.2020 - 09.2021
Executive
MDIndia Health Insurance TPA Private
06.2016 - 03.2020
Diploma in Mechanical Engineering
Vidya Internationl College- Dhanori
04.2001 -
HSC
Swami Mukta Nand Vidyalaya Jr College
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