Ashwini Kamble

• Handled confidential and sensitive information with discretion and tact.
• Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
• Maintained confidentiality with sensitive documents, ensuring proper e-storage and distribution as needed.
• Processed travel expenses and reimbursements for Three Executive Director
• Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
• Organized and coordinated conferences and monthly meetings.
• Answered high volume of phone calls and email inquiries.
• Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
• Provided professional administrative support
• Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
• Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
• Assisted in the development of company policies and procedures, contributing to a more organized work environment.
• Improved office efficiency by implementing new filing systems and document management processes.
• Aided in the recruitment process by screening resumes, scheduling interviews, and assisting with candidate selection.
• Screened calls and emails and initiated actions to respond or direct messages for managers.
• Facilitated training and onboarding for incoming office staff.
• Used advanced software to prepare documents, reports, and presentations.
• Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
• Supported business and hospitality needs of corporate partners and staff during meetings and company events.
• Conducted research and analyzed data to provide detailed reports on various business topics.
• Filed paperwork and organized computer-based information.
• Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
• Updated and maintained confidential databases and records.

• Revitalized company branding by spearheading a complete redesign of corporate logo, website, and marketing materials.
• Streamlined operations for increased efficiency by identifying bottlenecks in sales processes and implementing targeted solutions.
• Reduced personnel costs by restructuring the management hierarchy to eliminate redundancies and promote cross-functional collaboration.
• Strengthened stakeholder relationships with regular communication, resulting in improved alignment on strategic initiatives.

• Streamlined office operations for optimal efficiency by implementing effective filing systems and organizational tools.
• Supported timely decision-making with thorough research and accurate data analysis.
• Coordinated successful meetings and events by meticulously planning agendas, logistics, and materials.
• Provided a full range of support services for

Director and his office. In charge of document

preparation, confidential file Management, mail

handling, coordinating and carry out special events.

• · Process timecard, weekly payroll, and accounts

payable / receivable.

• · Improved efficiency by organizing mounds of paperwork in to confidential and detailed orient filling system.
• Revamped excel record keeping and reporting to furnish executives with more accurate data.
• Managing Director’s calendar.
• Scheduling meeting for Director and maintaining records.

Event Management:

· Team building activities like Indian Festival celebrations., Rangoli Competition, Studio Decoration, Christmas Celebration, Social gathering, etc.

Audit:

• Part of Audit (ISO 45001:2018-ISO 9001:2015-ISO 14001:2015)
• Handled Internal & External audit for Design & Build Team.

Travel Management:

· Ticket Booking for Director and his Office (Domestic & International)

· Logistics arrangements like Hotel / Car / Train booking.

Recruitment:

• Review all applications, reading carefully and evaluating presented qualifications.
• Contact A applicants with the highest potential to schedule in-person interviews.
• Perform interviews carefully and intentionally. Asking in depth questions and listening to the answers carefully while taking detail notes.
• Create a report of highest qualified and most talented candidates to be presented to the hiring manager. prepared IRF Summary report.
• Enhanced executive productivity by efficiently managing schedules and appointments.
• Handled confidential information in professional manner.
• Maintained strict confidentiality in all aspects of personal, financial, and corporate information.
• Responded to emails and other correspondence to facilitate communication and enhance business processes.
• Served as a liaison between executives, staff members, clients, and stakeholders to maintain effective communication channels.
• Answered high volume of phone calls and email inquiries.
• Boosted morale within teams by fostering a positive work environment with open lines of communication.
• Facilitated smooth travel arrangements for executives, ensuring seamless itineraries and accommodations.
• Collaborated with various departments to develop cohesive strategies for achieving organizational goals.
• Demonstrated flexibility adapting quickly when new tasks or responsibilities arose, maintaining a high level of performance under pressure.
• Strengthened relationships with clients through attentive service and prompt issue resolution.

• Enhanced office efficiency through meticulous organization and prioritization of tasks.
• Organized special events and conferences, coordinating logistics from venue selection to attendee registration with great attention to detail.
• Safeguarded sensitive information by implementing strict confidentiality protocols and secure filing systems.
• Managed travel arrangements, anticipating needs and addressing potential issues proactively to ensure smooth trips for the Managing Director. Undertaken task:
• Managing MD’s calendar.
• Scheduling meeting for MD and maintaining records.
• Handling correspondence work for MD & his family, managing Account.
• Renewal of FRRO [ Residential permit, Visa] and keeping track of same, by dealing with Embassy of respective countries.
• Arranging activities for employees & customer, to develop healthy relation between MD & Counterpart.
• Handling Video Conference, Tele conference, maintaining relation with overseas customers.
• Logistic arrangement for MD and for the guest visiting our country, with good Hospitality.
• Reference to admin work, very welled managed Diwali & New Year project and was rewarded by my MD as well as by Key staff.
• Started with activity, thought for the day, to begin the day by positive thought, and very well appreciated by my MD.
• Preparing MIS report, for 2 quarters.

• Handled confidential and sensitive information with discretion and tact.
• Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
• Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
• Processed travel expenses and reimbursements for executive team and senior management group.
• Day to day activities like taking appointment, maintaining, and updating calendars.

Preparing agenda for each meeting scheduled and Minutes of the Meeting as required

• Taking care of Accommodation and entire Itinerary, Logistic for the Guest as well as to GM.
• Logistics arrangement for Business trip.
• Arranging entertainment part like gift articles, lunch, or dinner for guest.
• Keeping track of News Article related to company and parent company and updating same.
• Taking Care of GM’s Personal & Official Accounts, and to keep tight track of the cash flow.

• Answered incoming phone calls and emails, and presented urgent requests for timely response.
• Liaised between departments on behalf of the CEO to facilitate collaboration and drive progress towards shared goals.
• Served as a primary point of contact for the CEO''s direct reports, assisting them with their requests or directing them to appropriate resources.
• Promoted a positive company image by representing the CEO at events, meetings, and conferences.
• Arranging Conferences internally / externally.
• Collecting reports from various region on weekly basis.
• Expert in Juggling multiple task and achieving on time completion.
• Coordinate travel arrangements ticketing / accommodation / Pick & drop etc.
• Arrange Appointments, Meetings, parties & Conferences etc.
• Office correspondence & record keeping
• Purchase Order, Order - Confirmations & Invoices.

Human Resource Details:

• Maintaining appraisal Booklet.
• Keeping Incentives and performance track.
• Maintaining Birthday / anniversaries & achievements track.
• Delivering occasional gifts on time as token of thanks all over India
• Innovation in gifts for the employee’s family.
• Heading administration for Consumer Division.
• Keeping track of Laptop / data card all over Nation.

Advertising & Marketing:

• Coordinating with Regions regarding the requirement of the adds & market status.
• Place advertisement in commercial as well as in media.
• Check the status of Add Response.
• Dealing with the customers and to assure that the complaint is resolved.
• Checking the quality of the posters as well as other advertising material.
• Distribution of Performance posters and other advertising material on time before season.
• Very well managed Hyderabad workshop for which was rewarded by seniors.
• Coordinated events, prepared agendas and managed schedule for CEO.
• Monitored industry trends and competitor activities to keep the CEO informed about relevant developments in the market.

• Enhanced office efficiency through meticulous organization and prioritization of tasks.
• Organized special events and conferences, coordinating logistics from venue selection to attendee registration with great attention to detail.
• Managing the daily/weekly/monthly agenda and arrange new meetings and appointments.
• Preparing and disseminating correspondence, memos and forms.
• File and update contact information of employees, customers, suppliers and external partners.
• Make travel arrangements & Calendar Management.

Document expenses and handling reports.

• Handled confidential and sensitive information with discretion and tact.
• Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
• Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
• Processed travel expenses and reimbursements for executive team and senior management group.

Executive Assistant to C. E. O

• Maintaining Diary.
• Reminders of Meetings, Tele calls, e-mails.
• Updating all previous and current Records, documentation.
• Taking down the Dictation & drafting Letters.
• Scheduling meetings for pre/ post lunch.
• Keeping updated tracks of launching of websites.

Client Coordinator:

• Making Quotations, Proposals/Purchase Order, Order - Confirmations & Invoices.
• Maintaining Records of Bills of any Purchase/Sale and making Voucher for the same.
• Preparation for presentation on power - point & making Layouts.
• Written Testimonials for various websites.
• Drafting letters, Courier coordination, Fax etc.

Knowledge Gained

• Preparing Purchase order and processing invoices.
• Booking sales orders and sending samples to the party on demand.
• Co-ordination & arrangement of consignment delivery.
• Handling entire documentation.
• Interaction with another department, E.g. purchase/accounts/tool room/ Q.C
• Interaction with Customers.
• Handling and clearing customer's complaint.
• Engaged clients through effective communication and interpersonal skills, which helped to develop lasting relationships.