Dipesh Udaphe

Responsible for purchasing of global strategic commodities and making sure adequate materials supply and inventories are maintained at optimum levels for all World Area manufacturing Sites.

Roles & Responsibilities

• Research potential vendors & Sending enquiries for offers to multiple suppliers to get offers on time.
• Created comparative charts and business cases using quotations and offers from multiple suppliers, incorporating market inputs and providing unique insights.
• Continually optimize supply chain with respect to price, inventory, supply continuity, and terms and conditions.
• Implemented strategies for monitoring stock levels, collaborating with manufacturing teams, and utilizing data analysis to maintain optimal inventory levels and minimize stock-out risks.
• Monitored order progress and ensured prompt delivery. Conducted necessary follow-ups with suppliers for order confirmation or modification.
• Ensured the accuracy of order details by consistently updating internal databases including dates, vendors, quantities, and discounts.
• Negotiated better prices by evaluating vendor offers and effectively aligned raw material pricing with the sales team's goals via the commodity manager.
• Reviewed and analyzed supplier delivery performance on a monthly basis.
• Manage the systematic organization of invoices and contracts.
• Facilitated effective communication among warehouse staff to ensure timely generation of goods received note (GRN) and verify the condition of all incoming products.
• Provided instruction to newly appointed suppliers regarding the functionalities and features of i-Portal.
• Coordinated cross-functional collaboration between accounts, project teams, and store departments to streamline material procurement processes and ensure prompt supplier invoice payments.
• Adapted to new responsibilities as requested
• Developed vendor relationships across various geographies to mitigate supply chain risks. Collaborated with vendors to optimize credit terms and implement cost-saving measures resulting in decreased working capital.
• Proactively worked with suppliers to enhance cost optimization, reduce lead times, improve quality standards and overall service levels.

Roles & Responsibilities

• Mailed our requirements and queries to vendors for efficient communication
• Managed material sourcing, negotiation, and purchasing activities for both domestic and international channels.
• Conducted evaluations on vendor quotations to guarantee adherence to project's technical and commercial specifications.
• Assisted in addressing concerns regarding purchasing Terms & Conditions for both internal and external stakeholders.
• Managed daily operational purchasing needs including planning, issuing, and following up.
• Ensured timely delivery of Purchase Orders according to shipment schedules
• Maintained strong relationships with vendors by effectively managing and resolving supply, quality, service, and invoicing challenges.
• Managed the documentation and tracking of purchase records.
• Oversaw invoicing processes and managed related matters including supplier catalogs, visiting cards, and brochures.
• Obtained Performa invoice for advance payment and generated letter of credit for approval process
• Verified accuracy of import documents including commercial invoices, airway bills, TC, packing list, bill of Landing, COO before sending invoice for booking
• Collaborated with department head to develop accurate MIS reports and Payment schedules.

Roles & Responsibilities

• Managed sourcing, negotiation, and purchasing of materials & services from local vendors
• Streamlined the process of creating an annual rate contract for the acquisition of administration material & services, along with IT material.
• Ensured effective coordination of monorail station maintenance contracts with various vendors and housekeeping services.
• Executed procurement procedures for materials, involving the generation of purchase orders and acquisition of supplies
• Coordinated with accounts, project teams, and store departments to ensure efficient material procurement processes and booking.
• Adhered to schedule by promptly paying supplier invoices

Roles & Responsibilities

• Efficiently managed the procurement of essential raw materials.
• Proactively reaching out to potential vendors, engaging in face-to-face meetings, and promptly delivering our requirements and addressing concerns through frequent email correspondence.
• Successfully acquired quotations from a wide range of suppliers.
• Streamlined bed-tabulation procedures through proficient use of MS Excel.
• Verified that vendors' quotes met the required technical and commercial specifications for the project, negotiating when needed.
• Utilized BAAN to efficiently manage stock levels and monitor invoice information through the creation of purchase orders and reports.
• Coordinated with user departments such as project management groups, stores, production, logistics, and QC.
• Assisted in planning the dispatch of raw materials for machining, painting, and fabrication in the stores department.
• Managed the payment process by generating work orders and supplier payment vouchers.
• Achieved timely closure of all pending Gate-entries, pending GRN.
• Successfully conducted physical material inspections based on drawings, swiftly rejecting any items that were damaged or of poor quality.
• Managed documentation for suppliers, maintaining organized files of records to streamline procurement processes.