Summary
Overview
Work History
Education
Skills
Languages
Hobbies
Timeline
Generic

Elizabeth Chio Heine

P.O. Box 449 Majuro,Marshall Islands

Summary

Dynamic Accounts Payable Accountant with a proven track record at Marshalls Energy Company, excelling in invoice coding and account reconciliation. Recognized for enhancing payment processing efficiency and fostering strong vendor relationships. Adept at multitasking and maintaining accurate financial records, contributing to a streamlined financial environment.

Overview

15
15
years of professional experience

Work History

Accounts Payable Accountant

Marshalls Energy Company
12.2017 - Current


  • Works with AP Officer to ensure timeliness and accurate processing of vendor invoices (include debit & credit notes), & to ensure timeliness and accuracy of payments - for both vendor and cash disbursements.
  • Responsible for timely posting of invoices and cash disbursements to Financial Accounting System and ensures proper, accurate and timely postings to the Accounts Payable Ledger and General Ledger.
  • Set up new vendors and maintain existing vendors for updated mailing address and banking information
  • Review and reconcile vendor statements and ensure completeness and accuracy; research as appropriate.
  • Communicate to vendors on payments, statement requests, invoices not received , or any other issues relating to vendor accounts
  • Research and perform reconciliation to prevent erroneous invoices and duplicate payments. Initiate correcting entries/adjustments immediately as appropriate.
  • Initiate Offsets and prepare and post journal entries to the General Ledger for AP related entries. Ensure all supporting documentation is included.
  • Prepare and post correcting adjustments to the Accounts Payable Ledger/General Ledger as needed. Ensure all supporting documentation is included.
  • Ensure proper records pertaining to accounts payable activities, inventory, loans and other relevant accounts are maintained.
  • Ensure timeliness of recording and reconciliation of other payables accounts and reversing of month end and year end accruals
  • Performs and completes monthly reconciliation to include but not limited to loans, interest on loans and other payable accounts and review and approve transferred A/P and inventory entries from Microix to MIP monthly
  • Prepares monthly reconciliation of inventory accounts between Financial Accounting System and Microix and ensure timeliness and clearing of prepaid and other clearing accounts
  • Identify root cause drivers for material variances. Identify financial impact and risk. Determine if manual/automated or short/long-term solutions can be implemented to mitigate the risk.
  • Identify process gaps and make recommendations, if necessary.
  • Implement operational process improvements to streamline reconciliation process and minimize variances that can be easily corrected.
  • Supports all efforts to develop and maintain a financial controlled environment. Works on major projects as assigned by Management. Provides support to address and work with annual external audit

Inventory Specialist

Marshalls Energy Company
10.2015 - 12.2017
  • Enhanced inventory accuracy by conducting regular cycle counts and reconciling discrepancies.
  • Performed data entry and completed proper paperwork.
  • Completed physical inventory counts each month.
  • Collaborated with team members to ensure timely completion of daily tasks, increasing overall productivity.
  • Participated in annual physical inventories to verify accuracy of records and identify any discrepancies that needed correction.
  • Reduced stock shortages by closely monitoring inventory levels and promptly ordering necessary supplies.
  • Enhanced product availability with efficient inventory tracking, ensuring high-demand items were always in stock.
  • Verified orders by comparing names and quantity of items packaged with shipping documents.
  • Inspected incoming and outgoing shipments to identify discrepancies with records.
  • Improved stock visibility by maintaining up-to-date records of product locations within the warehouse, enabling quicker retrieval times.
  • Perform inventory physical count, verify count, and finalize adjustments in the system.
  • Run inventory valuation reports and prepare warehouse for audit.

Fuel Administrator

Marshalls Energy Company
06.2012 - 10.2015
  • Log all fuel issue outs and record all Bunker Delivery Reports
  • Log all Propane Delivery Receipts
  • Issue out fuel slips for all MEC vehicles and monitor usage.
  • Assist with fuel sampling and fuel testing
  • Ensured regulatory compliance by keeping thorough documentation regarding fuel deliveries and run daily fuel reports.

Executive Secretary

Marshalls Energy Company
02.2010 - 06.2012
  • Enhanced executive productivity by efficiently managing schedules and appointments for the General Manager.
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Served as a liaison between the General Manager, Management, and staff to maintain effective communication channels.
  • Handled scheduling for the General Manager's calendar and prepared meeting agenda and materials.
  • Produced accurate office files and answer phone calls for the General Manager.
  • Organized and updated schedules for the GM.
  • Facilitated smooth travel arrangements for the General Manager, ensuring seamless itineraries and accommodations.

Education

Associate of Arts - Liberal Arts

College of The Marshall Islands
UligaVillage, Majuro MH
05-2009

High School Diploma -

Rita Christian School
Rita Village, Majuro MH
05-2005

Rita Christian Elementary School
Rita Village, Majuro MH
05-2001

Skills

  • Invoice coding
  • Payment processing
  • Expense reporting
  • Month-end closing
  • General ledger maintenance
  • Vendor payment
  • Wire transfer
  • Payment scheduling
  • Data entry
  • Account reconciliation
  • Cash flow analysis
  • Budget monitoring
  • Entry recording
  • Teamwork and collaboration
  • Customer service
  • Multitasking Abilities
  • Vendor engagement
  • Reliability
  • Excellent communication
  • Bookkeeping and reconciliation

Languages

English

Hobbies

Volleyball

Cooking

Dancing

Timeline

Accounts Payable Accountant

Marshalls Energy Company
12.2017 - Current

Inventory Specialist

Marshalls Energy Company
10.2015 - 12.2017

Fuel Administrator

Marshalls Energy Company
06.2012 - 10.2015

Executive Secretary

Marshalls Energy Company
02.2010 - 06.2012

Associate of Arts - Liberal Arts

College of The Marshall Islands

High School Diploma -

Rita Christian School

Rita Christian Elementary School

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Elizabeth Chio Heine