Janhavi Patil
Assistant Manager - HR & Administration
Mumbai
Summary
Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals. Proactive manager with demonstrated leadership abilities, strategic planning expertise and problem-solving acumen. Assists senior managers with accomplishing demanding targets by encouraging staff and coordinating resources. Methodical and well-organized in optimizing coverage to meet operational demands.
Overview
11
11
years of professional experience
3
3
Languages
Work History
Assistant Manager
Shinhan Bank (India)
01.2019 - Current
- Handling Accounting at Pan India level responsible for reconciliation such as managing centrally payments to vendors, employee/expats claim reimbursements, expats incurred expenses (cost to company), credit cards payments of management staffs
- Execution of monthly salary of pan India staff in ERP systems with proper allocating AP/GL codes and ensuring proper credits to individual
- Helping Payroll team is deriving data required for processing payroll and taxation, returns and tax payments
- Executing other financial entries in system for Monthly, quarterly provision entries or as and when required
- Taking care of expats (including family members) residential permits, visa renewal, stay extensions on time
- Assisting CFO and finance team for forecasting annual budget requirements and Allocating annual budgets, additional budgets to branches
- Managing fixed asset includes execution, disposal, annual verification, barcoding initialization and keeping track
- Tracking , preparing and sending credits of Drivers OT
- Preparing , managing MIS reports as per needs
- Contributing to companies permanent control framework and comply with relevant internal procedures and code of conduct
- Ensuring compliance with regulatory requirements and internal guidelines
- Encouraging team and HOD's and staffs to be mindful of cost every without compromising quality and decisions to be made
- Manage & supervise support staff and timely provide trainings to them
- Also Coordinating with branch admins for smooth functioning of day to day activities and providing buddy hand as and when required
- Implement and monitor programs as directed by management and see the program through the completion includes employee engagement activity in office or outdoor activities.
- Developed effective filing systems that streamlined document retrieval, increasing efficiency within the workplace.
- Facilitated the hiring process by working closely with HR in candidate screening, interviewing, and onboarding new administrative staff members.
- Communicated corporate objectives to various divisions to meet deadlines and adhere to company budgets.
- Streamlined and improved administrative operations by identifying automation opportunities.
- Optimized resource utilization by efficiently allocating personnel, equipment, and facilities to meet organizational needs.
- Updated reports, managed accounts, and generated reports for company database.
- Negotiated favorable contracts with vendors for office supplies and services, reducing overall operational expenses while maintaining quality standards.
- Supervised a team of administrative professionals, providing guidance, support, and constructive feedback to ensure high-quality service delivery.
- Cultivated strong relationships with vendors and partners supporting administrative operations.
- Built highly-efficient administrative team through ongoing coaching and professional development opportunities.
- Liaised with external stakeholders including clients, suppliers, and regulatory bodies to maintain strong working relationships beneficial to the organization''s success.
- Met department budgets by monitoring and reporting on office expenses.
- Managed a team of travel coordinators to ensure smooth travel arrangements for all company employees.
- Put together employee files and collected required digital or physical information to meet requirements.
Executive- Admin & Front office
Rishbh Metals and chemicals Pvt ltd
01.2015 - 01.2019
- Reviewed employee concerns and new opportunities to drive business strategies
- Collaborated with Front-office team members to facilitate seamless business execution
- Maintain standards, policies and procedures as per the company requirements
- Timely coordination with management for regular facilitation of services
- Record keeping and upkeep of all the purchase/expense statements.
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
- Streamlined front desk operations by implementing efficient check-in and check-out procedures.
- Maintained strict compliance with security protocols while managing sensitive guest information confidentially and securely.
- Collaborated with other departments to coordinate events, meetings, and conferences for successful outcomes.
- Analyzed data related to administrative costs and spending trends to prepare budgets for personnel.
- Facilitated timely delivery of special projects to meet organizational and departmental objectives.
- Assisted coworkers and staff members with special tasks on daily basis.
Admin and front desk executive
Encot Fabrics Pvt Ltd
01.2014 - 01.2015
- Performed daily inventory for keys and linens and detailed information in audit reports
- Handling queries of customers /Guests and guiding them
- Anticipated guests' needs and responded to requests within reasonable amount of time
- Manage equipment/furniture inventory and ordering.
Admin and front desk executive
Noble Publicity
01.2013 - 01.2014
- Managed front desk maintenance of client records and lab data
- Processing tour reports for various department sales manager / Executives
- Managing and improving office facilities
- Coordination of Insurance Renewal of Assets and Vehicles, Plant And machineries also Assisting and coordinating HR for operations and HR functions
- Arranging Travel and Hotel booking whenever required, Processing Bills and Vouchers and make payments, Event management and coordination
- Maintain, Supervise, check inventory and send approvals for ordering items
- Also End to end vendor management and taking care of procurement not only for HO but branches too as and when required
- Ensuring proper management of travel related services to all employees as well expats in terms of office vehicles, rented vehicles, flight, hotel bookings
- Ensuring availability of infrastructure related services for staff like desk allocation, desktop/Laptop, intercom & additional internet facility required.
Education
HR
Welingkar Institute of Management Studies
Mumabi 04.2010 - 05.2013
Bachelors of science (BSC.IT) - IT
Viva College
01.2009 - 05.2010
Skills
Training
Business Planning
Budgeting
Command of technology
Strategic Planning
Work Planning and Prioritization
Contract Negotiation
Believe in Ethics
Negotiation Skills
Negotiation Skills
Timeline
Assistant Manager
Shinhan Bank (India)
01.2019 - Current
Executive- Admin & Front office
Rishbh Metals and chemicals Pvt ltd
01.2015 - 01.2019
Admin and front desk executive
Encot Fabrics Pvt Ltd
01.2014 - 01.2015
Admin and front desk executive
Noble Publicity
01.2013 - 01.2014
HR
Welingkar Institute of Management Studies
04.2010 - 05.2013
Bachelors of science (BSC.IT) - IT
Viva College
01.2009 - 05.2010