Janhavi Patil
Assistant Manager - HR & Administration
Mumbai
Summary
Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals. Proactive manager with demonstrated leadership abilities, strategic planning expertise and problem-solving acumen. Assists senior managers with accomplishing demanding targets by encouraging staff and coordinating resources. Methodical and well-organized in optimizing coverage to meet operational demands.
Overview
11
11
years of professional experience
3
3
Languages
Work History
Assistant Manager
Shinhan Bank (India)
01.2019 - Current
- Handling Accounting at Pan India level responsible for reconciliation such as managing centrally payments to vendors, employee/expats claim reimbursements, expats incurred expenses (cost to company), credit cards payments of management staffs
- Execution of monthly salary of pan India staff in ERP systems with proper allocating AP/GL codes and ensuring proper credits to individual
- Helping Payroll team is deriving data required for processing payroll and taxation, returns and tax payments
- Executing other financial entries in system for Monthly, quarterly provision entries or as and when required
- Taking care of expats (including family members) residential permits, visa renewal, stay extensions on time
- Assisting CFO and finance team for forecasting annual budget requirements and Allocating annual budgets, additional budgets to branches
- Managing fixed asset includes execution, disposal, annual verification, barcoding initialization and keeping track
- Tracking , preparing and sending credits of Drivers OT
- Preparing , managing MIS reports as per needs
- Contributing to companies permanent control framework and comply with relevant internal procedures and code of conduct
- Ensuring compliance with regulatory requirements and internal guidelines
- Encouraging team and HOD's and staffs to be mindful of cost every without compromising quality and decisions to be made
- Manage & supervise support staff and timely provide trainings to them
- Also Coordinating with branch admins for smooth functioning of day to day activities and providing buddy hand as and when required
- Implement and monitor programs as directed by management and see the program through the completion includes employee engagement activity in office or outdoor activities.
- Developed effective filing systems that streamlined document retrieval, increasing efficiency within the workplace.
- Facilitated the hiring process by working closely with HR in candidate screening, interviewing, and onboarding new administrative staff members.
- Communicated corporate objectives to various divisions to meet deadlines and adhere to company budgets.
- Streamlined and improved administrative operations by identifying automation opportunities.
- Optimized resource utilization by efficiently allocating personnel, equipment, and facilities to meet organizational needs.
- Updated reports, managed accounts, and generated reports for company database.
- Negotiated favorable contracts with vendors for office supplies and services, reducing overall operational expenses while maintaining quality standards.
- Supervised a team of administrative professionals, providing guidance, support, and constructive feedback to ensure high-quality service delivery.
- Cultivated strong relationships with vendors and partners supporting administrative operations.
- Built highly-efficient administrative team through ongoing coaching and professional development opportunities.
- Liaised with external stakeholders including clients, suppliers, and regulatory bodies to maintain strong working relationships beneficial to the organization''s success.
- Met department budgets by monitoring and reporting on office expenses.
- Managed a team of travel coordinators to ensure smooth travel arrangements for all company employees.
- Put together employee files and collected required digital or physical information to meet requirements.
Executive- Admin & Front office
Rishbh Metals and chemicals Pvt ltd
01.2015 - 01.2019
- Reviewed employee concerns and new opportunities to drive business strategies
- Collaborated with Front-office team members to facilitate seamless business execution
- Maintain standards, policies and procedures as per the company requirements
- Timely coordination with management for regular facilitation of services
- Record keeping and upkeep of all the purchase/expense statements.
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
- Streamlined front desk operations by implementing efficient check-in and check-out procedures.
- Maintained strict compliance with security protocols while managing sensitive guest information confidentially and securely.
- Collaborated with other departments to coordinate events, meetings, and conferences for successful outcomes.
- Analyzed data related to administrative costs and spending trends to prepare budgets for personnel.
- Facilitated timely delivery of special projects to meet organizational and departmental objectives.
- Assisted coworkers and staff members with special tasks on daily basis.
Admin and front desk executive
Encot Fabrics Pvt Ltd
01.2014 - 01.2015
- Performed daily inventory for keys and linens and detailed information in audit reports
- Handling queries of customers /Guests and guiding them
- Anticipated guests' needs and responded to requests within reasonable amount of time
- Manage equipment/furniture inventory and ordering.
Admin and front desk executive
Noble Publicity
01.2013 - 01.2014
- Managed front desk maintenance of client records and lab data
- Processing tour reports for various department sales manager / Executives
- Managing and improving office facilities
- Coordination of Insurance Renewal of Assets and Vehicles, Plant And machineries also Assisting and coordinating HR for operations and HR functions
- Arranging Travel and Hotel booking whenever required, Processing Bills and Vouchers and make payments, Event management and coordination
- Maintain, Supervise, check inventory and send approvals for ordering items
- Also End to end vendor management and taking care of procurement not only for HO but branches too as and when required
- Ensuring proper management of travel related services to all employees as well expats in terms of office vehicles, rented vehicles, flight, hotel bookings
- Ensuring availability of infrastructure related services for staff like desk allocation, desktop/Laptop, intercom & additional internet facility required.
Education
HR
Welingkar Institute of Management Studies
Mumabi 04.2010 - 2013.05
Bachelors of science (BSC.IT) - IT
Viva College
01.2009 - 2010.05
Skills
Training
undefinedTimeline
Assistant Manager
Shinhan Bank (India)
01.2019 - Current
Executive- Admin & Front office
Rishbh Metals and chemicals Pvt ltd
01.2015 - 01.2019
Admin and front desk executive
Encot Fabrics Pvt Ltd
01.2014 - 01.2015
Admin and front desk executive
Noble Publicity
01.2013 - 01.2014
HR
Welingkar Institute of Management Studies
04.2010 - 2013.05
Bachelors of science (BSC.IT) - IT
Viva College
01.2009 - 2010.05
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