KARISHMA SHARMA
Kandivali
Summary
Highly organized and proactive Executive Assistant and Admin HR professional with over 5+ years of experience supporting senior executives and managing day-to-day office operations. Skilled in calendar and travel management, office administration, vendor coordination, and HR support functions. Adept at maintaining confidentiality, streamlining administrative processes, and ensuring seamless communication across departments.
Overview
8
8
years of professional experience
Work History
Executive Assistant and Admin HR
Meta Infotech Ltd
10.2022 - 12.2024
- Served as the primary point of contact between executives, employees, clients, and external partners, ensuring smooth communication flow.
- Managed executives’ calendars, meetings, travel, and accommodation arrangements, maintaining schedules with precision and confidentiality.
- Oversaw administrative operations, including office supply management, corporate stockrooms, filing systems, and vendor coordination.
- Monitored and reported on daily expenses, preparing accurate weekly, monthly, and quarterly financial summaries.
- Supervised and supported clerical staff, ensuring efficiency in tasks such as mail handling, phone management, and visitor reception.
- Handled HR support functions, including appointment scheduling, onboarding assistance, and maintaining personnel records.
- Planned and executed meetings, events, and internal communications, ensuring timely coordination and professional documentation.
Personal Secretary
Youngest Captain of Boeing 777 Anny Divya
12.2020 - 10.2022
- Managed calendar scheduling, daily task planning, and coordinated executive priorities to ensure smooth workflow.
- Handled travel and accommodation arrangements, including bookings, itinerary planning, and logistics for events and meetings.
- Oversaw social media management across platforms like Instagram, Twitter, and Facebook, including content planning and engagement.
- Planned and executed corporate events and conferences, supporting logistics, vendor coordination, and on-site management.
- Managed petty cash, vendor partnerships, and service provider relationships, including negotiations and ongoing service quality monitoring.
Front Desk Executive & Admin
Creative Land Asia Pvt Ltd
02.2019 - 07.2020
- Oversaw front office operations and reception management, including handling calls and coordinating daily administrative tasks.
- Managed office expenses and supplies, including stationery, canteen stock, and procurement tracking through MIS reports.
- Handled vendor and partner relationships, including service provider management, negotiation, and maintaining long-term partnerships.
- Coordinated corporate travel and accommodation, managing bookings, cancellations, and executive logistics for local and intercity travel.
- Organized and supported corporate events and secretarial tasks, ensuring seamless planning, execution, and administrative assistance.
Front Office Business Centre Associate
Taj Santacruz
12.2016 - 10.2018
- Managed conference hall bookings, meeting room setups, and ensured smooth coordination of events and corporate functions.
- Handled guest requests, complaints, and inquiries with professionalism to ensure high levels of guest satisfaction.
- Responded to emails and incoming calls, providing timely follow-ups and accurate information.
- Oversaw billing processes, payment collections, and maintained accurate guest and financial records.
- Supported daily front office operations, ensuring seamless communication between departments and a welcoming environment for guests.
Education
H.S.C -
Maharashtra State Board
01.2016
S.S.C -
Maharashtra State Board
01.2014
Skills
- Executive Support & Calendar Management – Skilled in managing complex schedules, meetings, and travel logistics for senior leadership
- Office Administration & Operations – Proficient in overseeing daily office functions, vendor coordination, and supply inventory management
- HR Administrative Support – Experienced in onboarding, maintaining employee records, and supporting HR documentation and processes
- Communication & Interpersonal Skills – Strong verbal and written communication; effective in handling internal and external interactions
- Event & Meeting Coordination – Adept at planning and organizing corporate events, meetings, and conferences with attention to detail
Languages
English
Hindi
Marathi
Other Qualifications
Basic knowledge of computer
Hobbies and Interests
- Listening to music
- Travelling
- Cooking
Disclaimer
I hereby declare that all the statements and information given by me in this application are true, correct and complete to the best of my knowledge and belief.
Personal Information
- Father's Name: Ramesh Sharma
- Date of Birth: 02/17/97
- Gender: Female
- Nationality: Indian
- Religion: Hindu
Timeline
Executive Assistant and Admin HR
Meta Infotech Ltd
10.2022 - 12.2024
Personal Secretary
Youngest Captain of Boeing 777 Anny Divya
12.2020 - 10.2022
Front Desk Executive & Admin
Creative Land Asia Pvt Ltd
02.2019 - 07.2020
Front Office Business Centre Associate
Taj Santacruz
12.2016 - 10.2018
S.S.C -
Maharashtra State Board
H.S.C -
Maharashtra State Board
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