Martina Rupesh Bhairwade
Receptionist Cum Office Assistant
Pune
Summary
Detail-oriented Office Assistant with over 20 years of experience in administrative support, document management, and customer service. Proven ability to streamline operations and enhance organizational efficiency.
Overview
4
4
Languages
20
20
years of professional experience
Work History
Office Assistant
Dorabjee Estates Pvt Ltd.
Mohammedwadi Pune
03.2006 - Current
- Coordinated scheduling and appointments for senior management, optimizing time management efficiency.
- Managed daily office operations, ensuring smooth workflow and adherence to company policies.
- Enhanced office efficiency by managing schedules, organizing files, and maintaining a clean workspace.
- Facilitated smooth operations by efficiently handling incoming mail, phone calls, and visitor inquiries.
- Maintained confidentiality in handling sensitive information while performing administrative tasks.
- Developed and maintained filing systems, improving document retrieval and organization.
- Enhanced office efficiency by organizing and maintaining filing systems both digitally and physically.
- Strengthened office organization by implementing new filing systems and digital record-keeping practices.
- Reviewed files, records and other documents to obtain information to respond to requests.
- Managed incoming and outgoing correspondence, ensuring prompt and accurate delivery of information.
- Enhanced document management efficiency, digitizing paper records and establishing easy-to-navigate an easy-to-navigate filing system.
- Expedited document processing with accurate data entry and timely filing.
- Kept office supplies well organized and sufficiently stocked, placing orders promptly to replenish materials before depleted.
- Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff.
- Organized file systems both physical and digital through strategic categorization resulting in easy access and retrieval of documents.
- Managed front desk operations, ensuring efficient guest check-in and check-out processes.
- Enhanced document management efficiency, digitizing paper records and establishing easy-to-navigate filing system.
- Drafting legal documents, applications, correspondence, and notices.
- Preparing and generating online challans for search fees, stamp duty, and other statutory payments.
- Obtaining online 7/12 extracts, Property Cards, mutation entries, and other land revenue records.
- Downloading registered documents and certified copies from the relevant government portals.
- Conducting title and property searches by verifying revenue records, registration records, encumbrances, and ownership details.
- Assisting in due diligence of immovable properties by examining title documents and relevant government records.
- Coordinating with government departments and online portals for document procurement and verification.
- Maintaining records and ensuring timely compliance with legal and procedural requirements.
Education
11th Passes - Commerce
DY Patil College of Engineering
Akurdi, Pune 04.2001 -
Skills
Administrative support
Office administration
Office management
Document management
File organization management
File maintenance
Data entry
Excel spreadsheets
Supplies inventory
Mail handling
Mail sorting and distribution
Office supply management
Front office management
Legal administrative support
Time management
Verbal communication
Customer service
Positive attitude
Timeline
Office Assistant
Dorabjee Estates Pvt Ltd.
03.2006 - Current
11th Passes - Commerce
DY Patil College of Engineering
04.2001 -