PAL
Nishi Gupta
Fleet Personnel Officer
Mumbai
Summary
Diligent Fleet Personnel Officer with strong background in Marine HR management. The title bringing 9+ years of experience in Maritime Industry in Crewing Operations & Documentations. Strong communication and interpersonal skills and committed to pursuing best practices related to employee development and retention.
Overview
9
9
years of professional experience
4
4
Languages
Work History
FLEET PERSONNEL OFFICER
Bernhard Schulte Shipmanagement
06.2025 - Current
- Managed end-to-end crew recruitment and selection for ADNOC Dry Bulk Fleet, ensuring compliance with flag state regulations, technical requirements, and budget constraints.
- Reviewed and approved employment contracts for seafarers in line with company procedures and maritime labor laws, reducing contract discrepancies by ensuring 100% compliance.
- Developed and executed crew rotation and relief planning, achieving timely crew changes, and minimizing vessel downtime.
- Coordinated with manning agencies, port agents, and travel partners to deliver cost-effective and efficient crew movements, optimizing travel batching for significant cost savings.
- Prepared extensive owners' reports and operational summaries for ADNOC owners.
- Maintained and updated regulatory documentation to ensure adherence to flag state requirements, and environmental standards.
- Monitored crew performance and training needs, collaborating with training centers to enhance technical skills and operational safety.
- Supported budget planning and monitoring, identifying cost-saving opportunities, and ensuring adherence to financial targets.
- Liaised with flag state authorities and internal stakeholders to implement operational changes and regulatory compliance.
- Analyzed fleet performance data to identify trends and recommend strategies for cost reduction and improved service levels.
- Developed and implemented efficient fleet management processes, enhancing operational efficiency and minimizing downtime across the fleet.
- Coordinated crew scheduling and logistics, ensuring compliance with maritime regulations and optimizing resource allocation.
- Streamlined communication between fleet personnel and management, resulting in improved response times and operational transparency.
- Conducted training sessions for new personnel on safety protocols and operational procedures, fostering a culture of safety and compliance.
SR. FLEET PERSONEEL OFFICER
Thome India Pvt Ltd
01.2022 - 06.2025
- Crewing
- Coordinated crew scheduling and deployment, ensuring optimal resource allocation and compliance with maritime regulations.
- Managed crew documentation processes, enhancing efficiency and supporting seamless onboarding for maritime personnel.
- Developed and maintained strong relationships with crew members, fostering a collaborative environment that improved retention rates.
- Implemented streamlined communication protocols between departments, resulting in timely updates and reduced operational delays.
- Planning and execution of crew change batches for each vessel.
- Coordinate with port agents for port requirements.
- Promptly executing crew changes to meet contract completion requirements.
- Managing multiple manning offices for relievers.
- Checking and completing training requirements for on-signers prior to travel.
- Organizing briefings and vessel-specific training.
- Following up on the performance evaluation for promotion.
- Attended monthly Owner meetings.
- Managed fleet group requirements and attended meetings to resolve difficulties.
- P&I Insurance
- Coordinating & Arranging Doc Visit for crew at respective ports as requested.
- Filing P&I Case for crew.
- Arranging Repatriation for Unfit crew.
- Continuous follow-up with Manning Offices for crew Fitness & Treatment.
- Maintaining Data Sheet for Claim Settlements, Expenses & Sick Wages.
- Follow-up with P&I Agents for Claim Settlements.
- Vessel Budgeting
- Commenting & Reviewing Opex Monthly Budgets for Crewing.
- Filing Owners weekly reporting.
- International Business Travel Experience.
- Conducted training & guidance for new joiners.
- Developed strong cross-cultural communication skills and demonstrated adaptability to diverse business environments.
- Demonstrated adaptability and cultural sensitivity by effectively communicating and building relationships with colleagues & fleet groups from diverse backgrounds.
SENIOR EXECUTIVE
Fleet Management India Pvt Ltd
11.2020 - 01.2022
- Planning saloon (new and ex-hands) ratings as per vessel requirements.
- Updating the documents of candidates in the Company Portal.
- Calling and following up with candidates for availability on the joining date.
- Managing medical and pre-joining formalities of the crew prior to travel.
- Booking arrangements (car, flight, guest house) for seafarers.
- Arranged in-house training for all planned candidates.
- Tracking Appraisals, Medical Signoff, and Personal Problems of Seafarers for Re-employment.
- Verification of seafarer documents as per STCW 2010, verification of DCE/CDC, and uploading them in the company portal.
- Consulting with Foreign National Agents (Romanian, Sri Lankan, Georgian, Turkish, Bangladeshi, Ukrainian) for other nationality candidates & arranging Interviews, Seagull and Marlin Test for foreign national candidates. Coordinating with foreign agents for pre-joining medicals and in-house company courses.
- Participating in planner meetings.
- Led the implementation of logistics optimization initiatives, enhancing fleet efficiency and reducing operational delays.
- Developed strategic partnerships with key stakeholders, resulting in improved service delivery and customer satisfaction.
- Streamlined operational processes through the adoption of advanced fleet management software, increasing productivity and reliability.
- Mentored junior executives, fostering skill development and enhancing team performance within the organization.
CREW EXECUTIVE/ BUSINESS DEVELOPER
Sinasta Maritime Pvt Ltd
07.2019 - 10.2020
- BUSINESS DEVELOPMENT
- Responsible for collecting various clients' details and maintaining database with daily interaction records in spreadsheets.
- Lead generation via different platforms (Digital, LinkedIn)
- Done cold calling and mailed company presentation and functioned as a company representative with clients.
- Generated lead and scheduled meetings between clients and Company employees.
- Created a network of professional contacts that consistently resulted in solid referrals.
- CREW EXECUTIVE
- Connecting with applicants via social media and other platforms for crew sourcing.
- Scheduling interviews for applicants. (Online and Walk In both)
- Preparing Contract Copies and filing up other joining formalities for seafarers.
- Travel Arrangements for company employees and Seafarers.
- Managed all types of confidential documents.
- Applied Flag State documents via emails for clients and applicants.
- Acting as a liaison between the team and the crew for fulfilling all crew requirements.
- Developed strategic partnerships and relationships, enhancing business growth and expanding market reach in the maritime sector.
- Led market research initiatives to identify emerging trends, informing product development and strategic decision-making for operational efficiency.
- Streamlined business development processes, resulting in improved project delivery timelines and increased client satisfaction across multiple engagements
- Mentored junior staff on best practices in business development, fostering a culture of continuous improvement and team collaboration.
OFFICE ADMIN / CREW EXECUTIVE
Transpacific Ship Management Pvt Ltd
02.2017 - 06.2019
- Conducted cold calling and scheduled interviews daily for crew applicants across all ranks, as per requirements.
- Arranged travel and hotel accommodations for clients and employees.
- Communicated effectively in writing at all levels, demonstrating strong email etiquette.
- Managed confidential documents and maintained data in Excel for accurate record-keeping.
- Oversaw administrative coordination with applicants, vendors, and office teams.
- Prepared invoices and managed vendor relationships to ensure smooth operations.
- Organized crew resumes via email and walk-ins, maintaining structured spreadsheets.
- Prepared sets of crew documents for Flag State documentation to ensure compliance.
Education
Masters - Shipping & Logistics
Narottam Morarji Institute of Shipping
Mumbai04.2023
Bachelor of Science - Computer Science
University Of Mumbai
Mumbai03.2021
Higher Secondary Certificate - Science
C.K.T College
Mumbai, India04.2016
Secondary School Certificate -
St. Joseph High School
Mumbai04.2014
Skills
Team leadership
Talent acquisition
Crew scheduling optimization
Performance evaluation
Fleet performance analysis
Strategic budget management
Operational productivity
Training program management
Cross-cultural interaction skills
Effective client communication
Data organization
Declaration
“I hereby declare that the above-mentioned information is accurate to the best of my knowledge and belief.” NISHI GUPTA MUMBAI
Personal Profile
- Address: 606, 6th Floor, B Wing, Swaraj Heights, Plot No 61, Sector 3, Karanjade, Panvel, Mumbai, 410206
- Date of Birth: 1998-02-22
- Passport Number: X8596412
- Marital Status: Single
- Nationality: Indian
Personal Strength
Communication, Leadership, Multi-Tasking, Initiative-taking, Target Oriented, Motivational, Active Listener, Multilingual, Active Learner.
Software
COMPAS
Timeline
FLEET PERSONNEL OFFICER
Bernhard Schulte Shipmanagement
06.2025 - Current
SR. FLEET PERSONEEL OFFICER
Thome India Pvt Ltd
01.2022 - 06.2025
SENIOR EXECUTIVE
Fleet Management India Pvt Ltd
11.2020 - 01.2022
CREW EXECUTIVE/ BUSINESS DEVELOPER
Sinasta Maritime Pvt Ltd
07.2019 - 10.2020
OFFICE ADMIN / CREW EXECUTIVE
Transpacific Ship Management Pvt Ltd
02.2017 - 06.2019
Masters - Shipping & Logistics
Narottam Morarji Institute of Shipping
Bachelor of Science - Computer Science
University Of Mumbai
Higher Secondary Certificate - Science
C.K.T College
Secondary School Certificate -
St. Joseph High School