Rehana Shere

• Improved office efficiency with the implementation of organized filing systems and document management processes.
• Optimized time management practices with the creation of comprehensive itineraries for executive travel plans both domestically and internationally.
• Facilitated successful events by coordinating logistics, vendor relations, and guest accommodations for high-level corporate functions.
• Increased team collaboration by organizing regular departmental meetings, distributing agendas, and recording minutes for future reference.
• Oversaw special projects from inception to completion under tight deadlines while ensuring delivery of high-quality results.
• Enhanced communication between executives and staff by acting as a liaison and promptly addressing issues or concerns.
• Maintained professionalism while handling sensitive information by adhering to strict confidentiality protocols at all times.
• Contributed to organizational growth by identifying and implementing process improvements in various administrative capacities.
• Streamlined executive schedules by managing appointments, meetings, and travel arrangements to ensure smooth daily operations.
• Coordinated resources effectively to support multiple concurrent initiatives led by senior management teams.
• Developed strong relationships with internal departments to facilitate cross-functional collaboration on key initiatives driven by senior leaders.
• Managed complex calendar scheduling with focus on proper allocation of executive availability.
• Prepared meeting agendas and briefing papers for members of board of directors and executive team.
• Contributed to smooth business operations by planning and organizing meetings and conferences.
• Processed travel expenses and reimbursements for executive team and senior management group.
• Managed executives' complex and frequently changing travel arrangements and coordinated pre-planning of trips.
• Supported human resources department in annual employee review process to manage performance merit increases.
• Maintained executive's appointment schedule by planning and scheduling appointments, teleconferences and travel plans.
• Maintained confidential, administrative support to executive team.

Talent Acquisition

• Assisted in talent acquisition efforts through candidate screening and interview scheduling
• Implemented strategies for diverse candidate attraction, promoting inclusivity in hiring
• Sourced candidates through the Multiple Recruitment Agencies
• Conducted preliminary level telephonic and face-to-face interviews.
• Coordinated and handled the recruitment and selection process.
• Facilitated smooth onboarding processes for new hires, leading to faster integration into the workplace culture
• Arranging & scheduling employee orientation program for the new hires

Employee Engagement & Welfare Activities

• Handled Annual Training Plan for employees
• Planned and executed various team-building activities, reinforcing a collaborative work environment and enhancing employee relationships
• Preparing Annual Budget Plan for various welfare activities, conferences and out-reached programs
• Addressing employees grievances by taking corrective measures

Learning & Development:

• Created engaging training programs focusing on skill enhancement and knowledge retention for the employees
• Integrated e-learning platforms through Linkedin for employees skill development

Time Office & Payroll:

• Proficient in accurate and timely payroll processing while ensuring compliance with regulations.
• Efficiently monitored and managed employee timekeeping systems to maintain accurate attendance records.

Off-Boarding Process

• Arranging exit interview aith the Senior management
• Maintaining the necessary sign-off activities and asset handover

Statutory Compliances

• Annual filing of POSH
• Renewal of Office Agreements
• Renewal of Contract Staff agreement with the third party vendor
• Handling annual renewal of Shop & Establishment
• Handling Corporate Social Responsibilities (CSR) activities

Administrative Activities

• Handling of ticket Booking for employees - Local & International travel - Air/Road/Rail
• Co-ordination & Follow up with Travel Agent for arranging Visa for International travels of employees
• Arranging Hotel Bookings for Local & International travels
• Currency workings, approvals, arrangement & sending to respective locations
• Arranging local transportation for employees & Guests
• Arranging local cab arrangement for office staffs
• Organizing Capex office requirements / approvals / quotations
• Guests / Regional teams visit arrangement at office
• Managing Housekeeping & aligning their activity in Mumbai & Delhi
• Managing & accounting housekeeping / medical / stationery items

Vendor Management

• Handling Purchase Requirement & Purchase Order for various requirements / agreements / approvals- existing vendor
• Handling payments towards Invoices raised by the various vendors.
• Creation of New Vendors as per the requirements

· Compilation of MIS & Costing data for all the divisions.

· Compilation of Income Tax details for all divisions

· Compilation of machine wise actual capacity utilization data.

· Compilation of Transfer Pricing Data with variances while comparing with cost templates.

· Statutory compliance report to Legal

· Compilations of top ten customer’s data from contribution statements for domestic and Export customers.

· To prepare expenses analysis statement based on monthly P&L.

· Wastages and variances reports on basis of contribution statement.

· To compile monthly IT related data such as Repairs & Maintenance, TDS etc.

· Compilation of deviation/misuse of raw material & reporting to MD.

· Understanding basic business profile (all units)

· To perform such other duties as defined by reporting managers.

· Compilation of data for Daily Production Report.

· Compilation of deviation /misuse of Raw material & reporting to MD

· Freight recovery details

· Compilation of cylinders details & its recovery part.

· Maintaining of records.

· Taking care of all front office activities.

· Coordinating with travel agent for International / Domestic booking.

· Arranging Visa related activities / documentations.

· Assisting to Chairman for various matters as per his instructions.

· Coordinating for repairs and electrical work of Nariman Point office as and when required.

· Arranging payments to Vendors for various administrative services.

· Making necessary food and hotel arrangements for the guest as well as for senior staff meetings.

· Keeping records of all electricity/telephone/stationary bills for Nariman Point office.

· Updating telephone list and all contact details of employees, factories and customers.

· Maintenance / admin matters for Nariman Point.

· Tracking Maintenance contract for Nariman Point office.

· Ordering pantry items / stationary for Nariman Point office & keeping records thereof.

· Maintaining imprest cash account to meet urgent cash expenses at Nariman Point office. Records / Vouchers to be sent to Belapur office for replenishment periodically.

· Keeping track of Cheques received at Nariman Point office.

· Office housekeeping maintenance.

· Making out bound calls & fixing appointments

· Handling Inbound calls regarding customer queries

· Knowledge of Mutual funds, Insurance

· Identifying the risk profile of customer and their investment horizon

· Knowledge of portfolio management Services

· Data entry & Preparing MIS

· Generating Prospective Client base

· Managing Cash payout for all over India Branches

· Preparing monthly reports of Cash payout of branches all over India

· Preparing MIS for general insurance

· Making out bound calls & fixing appointment

· Knowledge of Mutual funds, Insurance, Trading account F.D account

· Handling customer queries

· Data entry & Preparing reports

· Generating prospective clients

· Handling inbound and outbound sales calls

· Preparing finance quotes

· Handling customer queries

· Data entry & Preparing Monthly reports

· Knowledge of Loans Emi

· Assist and advice customers in car finance details

· Sale of car loan

· Cultivate prospective client relationship

· Post sales follow-ups