Summary
Overview
Work History
Education
Skills
Certification
Timeline
Generic
Sarath kuttiyil

Sarath kuttiyil

Personal Executive & Administration
Mumbai

Summary

Dynamic Executive Assistant with a proven track record at Admatazz Digital Marketing Agency, excelling in calendar management and task prioritization. Enhanced meeting efficiency and streamlined travel arrangements, contributing to increased productivity. Adept in Microsoft Office Suite and fostering employee communications, ensuring seamless operations and exceptional support for executives.

Professional with strong background in administrative support, ready to contribute effectively to team success. Skilled in managing schedules, coordinating meetings, and handling communications with precision. Known for adaptability, reliability, and results-driven approach. Consistently ensures smooth office operations and fosters collaborative work environment.

Overview

12
12
years of professional experience
2
2
Certifications
4
4
Languages

Work History

Administrative Associate

Jio Creative Labs
03.2025 - Current
  • Coordinated scheduling for meetings and appointments, ensuring optimal use of time and resources.
  • Increased meeting efficiency by preparing and distributing agendas and minutes promptly.
  • Monitored office inventory levels diligently to ensure supplies were consistently replenished before depletion occurred.
  • Improved employee onboarding experience by creating detailed orientation program.
  • Assisted in event planning initiatives for company gatherings, resulting in successful execution of events.
  • Assisted coworkers and staff members with special tasks on daily basis.
  • Managed phone and email correspondence and handled incoming and outgoing mail and faxes.

Executive Assistant to the Chief Executive Officer

Admatazz Digital Marketing Agency
08.2018 - 11.2023
  • Supported decision-making processes by compiling research data and presenting findings to the CEO.
  • Managed complex calendar scheduling with focus on proper allocation of executive availability.
  • Prepared meeting agendas and briefing papers for members of board of directors and executive team.
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Organized and coordinated conferences and monthly meetings.
  • Screened calls and emails and initiated actions to respond or direct messages for managers.
  • Optimized scheduling efficiency by coordinating meetings, appointments, and travel arrangements for the CEO.
  • Ensured timely completion of action items by tracking progress and following up on delegated tasks from the CEO.
  • Coordinated travel arrangements by booking airfare, hotel, and ground transportation.
  • Answered high volume of phone calls and email inquiries.
  • Facilitated training and onboarding for incoming office staff.
  • Filed paperwork and organized computer-based information.
  • Updated and maintained confidential databases and records.
  • Created and managed office systems to efficiently deal with documentation.
  • Took notes and dictation at meetings.
  • Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
  • Upheld strict timetables by maintaining accurate, balanced calendars.
  • Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.

Executive Assistant to the Managing Director

A3 Sign and Advertising
01.2013 - 10.2017
  • Created a welcoming environment for visitors by managing reception duties professionally while maintaining appropriate decorum.
  • Safeguarded sensitive information by implementing strict confidentiality protocols and secure filing systems.
  • Enhanced office efficiency through meticulous organization and prioritization of tasks.
  • Coordinated logistics for high-level meetings, ensuring a seamless experience for all attendees.
  • Served as a trusted advisor to the Managing Director, offering valuable insights and recommendations based on extensive knowledge of company policies and procedures.
  • Organized special events and conferences, coordinating logistics from venue selection to attendee registration with great attention to detail.
  • Provided exceptional administrative support to the Managing Director, contributing to increased productivity levels.
  • Managed travel arrangements, anticipating needs and addressing potential issues proactively to ensure smooth trips for the Managing Director.
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Used advanced software to prepare documents, reports, and presentations.
  • Supported business and hospitality needs of corporate partners and staff during meetings and company events.
  • Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
  • Worked with senior management to initiate new projects and assist in various processes.
  • Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
  • Answered high volume of phone calls and email inquiries.

Education

Diploma in Information Technology - Computer Hardware Maintenance And Networking

KERROX ITA
Thrissur, Kerala
04.2001 -

Higher Secondary - Commerce

SNGSHS
Thrissur, Kerala
04.2001 -

Secondary Schooling -

SNGSHS Karamuck
Thrissur, Kerala
04.2001 -

Skills

    Professionalism

    Task prioritization

    Organizing and categorizing data

    Microsoft Office Suite

    Administrative support

    Employee communications

    Appointment scheduling

    Documentation and recordkeeping

    Telephone and email etiquette

    Administrative procedures

    Verbal and written communication

    Multitasking Abilities

    Travel arrangements

    Calendar management

    Technical support

Certification

Level 2 Award in emergency First Aid at Work

Timeline

Administrative Associate

Jio Creative Labs
03.2025 - Current

Executive Assistant to the Chief Executive Officer

Admatazz Digital Marketing Agency
08.2018 - 11.2023

Safety Awareness

04-2015

Level 2 Award in emergency First Aid at Work

03-2015

Executive Assistant to the Managing Director

A3 Sign and Advertising
01.2013 - 10.2017

Diploma in Information Technology - Computer Hardware Maintenance And Networking

KERROX ITA
04.2001 -

Higher Secondary - Commerce

SNGSHS
04.2001 -

Secondary Schooling -

SNGSHS Karamuck
04.2001 -

Similar Profiles

CREATE PROFILE
Sarath kuttiyilPersonal Executive & Administration