Shailesh Patil
Office Administration I Facilities Management I TravelDesk Management I Procurement
Pune
Summary
Dynamic Assistant Manager of Administration with a proven track record at Gruve Technologies, excelling in facility management and vendor governance. Expert in ISO 27001 compliance and cost optimization, fostering strong stakeholder relationships. Recognized for enhancing operational efficiency through innovative digital tools and strategic mentorship, driving impactful workplace improvements.
Professional administration specialist with strong focus on driving team collaboration and delivering impactful results. Proven experience in managing administrative functions, optimizing office operations, and supporting executive leadership. Known for adaptability, reliability, and proactive approach to problem-solving in dynamic environments. Skilled in process improvement, project coordination, and fostering positive organizational culture.
Overview
20
20
years of professional experience
Work History
Assistant Manager of Administration
Gruve Technologies (India) Pvt Ltd
Pune, Maharashtra
04.2024 - 01.2026
- Assistant Manager – Administration with overall responsibility for administration, facility and workplace management across multi-location offices. Lead end-to-end daily operations including managed office coordination, vendor governance, service delivery, IT procurement, asset lifecycle management, travel desk operations, office expansions, leasing, and statutory compliance, ensuring a secure, efficient, and employee-friendly workplace.
- Introduced digital tools and structured trackers to streamline record-keeping processes, significantly improving data accuracy, accessibility, and audit readiness. Act as the primary escalation point for managed office partners, overseeing SLAs, infrastructure issues, housekeeping, security, access controls, and facility services. Developed strong working relationships with internal stakeholders, leadership teams, and external vendors, enabling smooth communication, cross-functional collaboration, and timely issue resolution.
- Drive cost optimization initiatives by analyzing spending patterns, negotiating vendor contracts, and identifying cost-saving opportunities while maintaining service quality. Own vendor contracts, AMCs, budgets, and financial controls, working closely with Finance and Legal teams to ensure compliance and timely closures.
- Provide strategic guidance and mentorship to junior administration team members, especially during periods of change, expansion, or uncertainty, leading to improved decision-making, operational stability, and team effectiveness. Lead ISO 27001 physical security and facility compliance, audit support, statutory documentation, and business continuity planning.
- Successfully manage office expansion and relocation projects, corporate events, training programs, and employee engagement initiatives, ensuring seamless execution and minimal business disruption.
Assistant Manager of Administration
SecurView Sysytems Pvt Ltd
Pune, Maharashtra
11.2012 - 03.2024
- Assistant Manager – Administration responsible for managing end-to-end administrative, facility, and workplace operations for a corporate IT environment. Led daily office operations including facility management, vendor coordination, travel desk operations, IT and admin procurement, asset management, and statutory coordination, ensuring smooth and uninterrupted business operations.
- Oversaw housekeeping, security services, office maintenance, and infrastructure support, ensuring service quality, compliance, and workplace safety. Managed vendor onboarding, AMC renewals, billing, and payments, working closely with Finance to maintain cost control and timely closures. Actively handled inventory and asset lifecycle management, including asset allocation tracking, audits, and record maintenance.
- Owned travel desk operations, including domestic and international bookings, high-volume travel coordination, billing validation, and reimbursement processes. Successfully supported international travel requirements during peak business periods while maintaining cost efficiency and employee satisfaction.
- Handled PF registration, withdrawals, and employee queries, coordinating with statutory authorities and consultants to ensure compliance. Managed company guest house operations, telecom services (data cards and SIMs), petty cash, and salary deposit coordination.
- Maintained and monitored physical and environmental security systems, including CCTV & NVR systems, biometric access control, door access systems, EPABX, fire safety systems, UPS power backup, and office surveillance. Ensured readiness of smoke detectors, rodent control, water leakage systems, and other safety infrastructure.
- Played a key role in office relocation and expansion projects, including planning, coordination, and execution of office movement and space enhancement initiatives. Supported ISO 27001 audit compliance, particularly for physical security, environmental controls, access management, documentation, and audit evidence.
- Recognized for consistent performance, operational reliability, and long-term contribution to organizational growth and stability.
Office Administrator
NetGlow Software Pvt Ltd
Pune, Maharashtra
02.2006 - 10.2012
- Office Administrator responsible for supporting day-to-day administrative and office operations in an IT organization. Assisted in maintaining smooth office functioning by coordinating facility services, vendor support, inventory management, and visitor handling.
- Supported housekeeping and security staff supervision, ensuring cleanliness, discipline, and adherence to office standards. Handled outdoor office work including banking activities and coordination with Chartered Accountant offices. Assisted with procurement of office supplies, inventory tracking, and basic asset record maintenance.
- Coordinated visitor management and customer visit arrangements, ensuring a professional and welcoming office environment. Supported vendor coordination and office maintenance activities, assisting in timely issue resolution and service delivery.
- Recognized for reliability, multitasking ability, and consistent performance, contributing to efficient administrative operations and earning multiple performance awards during tenure.
Education
Bsc Agriculture -
Yashwantrao Chavan Maharashtra Open University
Nashik, India 05.2001 -
Skills
Accomplishments
- 🏆 Best Performer – Facility & Administration Team (2008)
- 🏆 Best Performer – Facility & Administration Team (2011)
- Successfully handled high-volume and dynamic international travel bookings (Qatar & Dubai) during 2016–2018
- Played a key role in office relocation and expansion from 9,000 sq. ft. to 16,000 sq. ft.
- Awarded Most Old & Valuable Employee in 2017
- Awarded Best Performer of the Year – 2019
- Awarded Best Performer of the Month - March 2021
- Awarded Best Performer of the Year – 2021
- Awarded Champion of the Quarter Jan - March 2024
- Played a pivotal role in the SecurView–Gruve and Netserv-Gruve acquisitions by leading workplace transition activities, including seat allocation, parking management, gate entry access mapping, and center configuration, while ensuring uninterrupted facilities, travel desk, and hospitality operations.
- Led new Bangalore office setup end-to-end, from property hunting to smooth operations (Nov 2024)
- Led new Mumbai office setup end-to-end, from property hunting to full operational readiness (Feb 2025)
- Executed IT procurement exceeding ₹3 Cr, supplying new and refurbished assets across locations within 4 months.
- Played a key role in office expansion from M-Agile to ASTP, managing a 18,000 sq. ft. facility (Nov 2025)
- Awarded Champion of the Quarter July - September 2025
NetGlow Software Pvt Ltd
SecurView Systems Pvt Ltd
Gruve Technologies (India) Pvt Ltd
Timeline
Assistant Manager of Administration
Gruve Technologies (India) Pvt Ltd
04.2024 - 01.2026
Assistant Manager of Administration
SecurView Sysytems Pvt Ltd
11.2012 - 03.2024
Office Administrator
NetGlow Software Pvt Ltd
02.2006 - 10.2012
Bsc Agriculture -
Yashwantrao Chavan Maharashtra Open University
05.2001 -