Vaibhav Kavimandan

Resource Management:

• Responsible for keeping adequate number of resources and analyzing resource requirements as per contract
• Coordinating with RMG team for new hiring and backfilling within budget
• Responsible for project and task allocation for new hires
• Maintaining time-sheets, tracking resource utilization and other related activities
• Responsible for on-boarding/Off-boarding resources as per client requirement, ensuring that background verification is completed as per MSA before onboarding
• Managing vendor resources and tracking their performance
• Tracking all internal & client training schedules

Contract Management:

• Responsible for tracking and analyzing project documents like SOW/MSA, Contract Change Orders, Purchase
• Orders, Contract Budgets, Production Invoices, Monthly billing, Accruals, issuing vendor PO, Vendor Invoices, vendor payments
• Responsible for creating quotes for any new requirement
• Responsible for providing forecast, Forecast Vs Actuals on monthly, quarterly basis to higher management.
• Responsible to conduct monthly meeting with higher management to discuss on revenue ups and downs
• Responsible for producing monthly financial report to client to keep track of all invoices raised and PO balances
• Provide MIS data related to project which includes KPI data, SLA tracker
• Responsible for maintaining compliance for customer ODC for banking environment
• Providing monthly customer governance reports and artifacts along with scheduling customer meetings to discuss on customer observations on monthly reports shared.
• Responsible for facing all internal as well as external audits. E.g. SOC2, SOW audit, QMS audit and Health & Safety etc
• Conducting compliance training and compliance refreshers as and when required
• Coordinating for BCP and DR drills and prepare report for same
• Maintaining access control for customer ODC
• Responsible for preparing KRA for all associates on monthly basis, Track their monthly performance based on KRA set
• Provide relevant data to payroll team to process performance incentive for all associates based on their performance

Vendor Management:

• Review vendor SOW and Agreement and get it reviewed from Higher Management
• Create Purchase order once SOW and agreement is signed by both parties
• Get purchase order approved from all stake holder with proper justification
• Onboarding new vendor as per defined process
• Track vendor performance & risks related to their performance
• Highlight risks to higher management based on severity
• Review monthly invoices based on monthly performance
• Process invoices once all approvals are in place.

Roles & Responsibilities:

• Emphasis on developing no code solutions using OOTB features of SharePoint like List view web-part, Data view, web-part, Designer workflows.
• Experienced on developing SharePoint application for enhancing business productivity using SharePoint Designer and Microsoft InfoPath to automate processes that were earlier done manually using Excel.
• Extensive use of Microsoft InfoPath 2010 for enhancing forms of SharePoint for additional validations and user experience

Roles & Responsibilities:

• Supporting Project Manager & Program Manager in day to day project support activities.
• Supporting for analyzing resource requirements as per project schedule.
• Coordinating with RMG team for allocating and de-allocating resources from projects.
• Tracking resource timesheets and weekly tasks allocations.
• Working with PMs and tracking training needs for new resources.
• Tracking and analyzing project financials like SOW/PO, Contract Budgets, Production Invoices and Vendor invoices.
• Coordinating with Accounts team for Invoice processing and release of payments to vendors.
• Maintaining excel dashboards for pipeline projects, current and closed projects.
• Provide MIS data to Project Managers and Delivery Manager as and on required.
• Responsible for MIS reports related to project releases, schedule adherence, earned value, accruals, internal QA defects, & resource utilization.
• Usage of project management tools like SFTP, Filezilla, Enterprise Project Management- Celoxis, Revenue
• Forecast Tool, Microsoft Project, and CVS.
• Liaised between departments to facilitate communication and keep appropriate parties updated on project developments
• Kept projects on schedule by managing deadlines and adjusting workflows
• Supervised multiple projects from project start through delivery by prioritizing needs and delegating assignments
• Arranged travel and accommodation for team members and project partners
• Kept corporate and client information confidential, adhering to data safety measures