Varun Gandhi

• · Spearheaded the planning and execution of 150+ events annually, demonstrating leadership, agility, and operational excellence with a compact team of two.
• · Led end-to-end event strategy for BFSI clients and internal stakeholders, aligning each initiative with broader business, brand, and employee engagement goals.
• · Owned and optimized annual event budgets (over Rs.20Cr), ensuring high-impact outcomes while driving measurable savings and efficient resource allocation.
• · Built strong working relationships with senior stakeholders, including CXOs, Board Members, and department heads, acting as the strategic liaison for event planning and execution.
• · Cultivated long-term partnerships with top hotel brands and event agencies across India, unlocking added value, negotiated benefits, and premium service delivery.
• · Maximized investment efficiencyby aligning vendor and venue deliverables with event objectives, ensuring high ROI and brand consistency across all touchpoints.
• Select High-Impact Events at TransUnion CIBIL:
• · Board Meeting in Udaipur:Full-scale leadership event involving secure logistics, confidential coordination, and executive-level experience management.
• · Annual Credit Conference (2,500+ attendees): Conceptualized and executed one of the largest industr y conferences, managing speaker curation, partner coordination, and attendee engagement.
• · Annual Company Offsite (900 employees):Drove end-to-end planning for a multi-day offsite focused on employee experience, team building, and cultural alignment.
• · Multi City Conclave Series (executed within 3 months): Orchestrated concurrent multi-location events, maintaining brand uniformity and operational excellence.
• · Annual Bash (900 employees):Created immersive experiences through themed planning, entertainment, and stakeholder-focused programming

Brainstorming and ideating with the internal team regarding new ideas to promote and pitch the project in the market.

• Planning, developing, and executing the ideas that enhance the promotional pitch of the project.
• Liaison with external and internal stakeholders on communicating the project deliverables, and spearheading the events and activations for the project.
• Searching for and developing contacts with different indoor and outdoor venues to hold several events for the projects, such as trailer launches, music launches, guerrilla marketing activities, and activations.
• Planning and line producing digital and PR shoots.
• Handling production and logistical requirements pan-India using a diverse network of agencies.
• Getting the designs made by the agencies according to the project theme and brief, and getting them approved by internal stakeholders.
• Instrumental in keeping the budgets under control and obtaining the maximum output within the dedicated budget.
• The campaigns executed with Excel Entertainment are mentioned below:

• Rock On 2

• Raees

• Fukrey Returns

• Mirzapur 1 & 2 (Web Series)

• KGF Chapter 1 & 2

• Gully Boy

• Made In Heaven 1 & 2 (Web Series)

• Phone Bhoot

• Managing the operational aspects of the event as per the brief from the client servicing team.
• Working on the various elements such production, venue management, vendor management and also hospitality and logistics if required.
• Getting the AutoCAD layouts made from the designer as per the recce and executing the event as planned.
• Negotiations with the vendors across Pan India to deliver the best quality at the lowest possible cost.
• Brainstorming with the creative departments for various set designs and their feasibility for the actual event setup.
• Post-event closing with the vendors in terms of their final billing, as per the event.
• The events mentioned below are a few executed with Fountainhead:
• Ultratech Dealers meet
• Bandhan Bank 1st Anniversary Celebration
• ET Forty under 40 Awards

Managing the entire operations of the event.

• Conceptualizing various themes and ideas for the clients.
• Managing the main event console.
• Planning the company's IP's and executing it as per the budget of the event.
• Looking after the logistics for the crew in different cities where the event is going to be executed.
• Brainstorming and discussing with the Production department for the stage designs, and getting them made by the 3D designer.
• Executing the design as per the plan with the minimum cost.
• Negotiating with the vendors and getting the event at the lowest possible cost.
• Below mentioned are few events executed with Phoenix Live

• RESET 2015(Electronic dance music showcase)

• ITF MEN'S AND WOMEN'S 10K TOURNAMENT

• OPTION ONE investors incentive event

• NETSURF investor's incentive event

• ICICI employee's incentive event

• J K tyres National Rotax Championship

• Receiving the brief from the Client servicing department and making an element sheet based on the same.
• Making a production cost sheet based on the brief.
• Blocking and briefing the vendors for the event requirements and negotiating on the cost to fit in the given budget.
• Planning and executing the event on ground.
• Follow up with the vendors for their invoices and getting their payments done.
• Hair and makeup cost negotiations for the artists.
• Getting the layouts done from the creative designer according the recce of the site.
• Below are mentioned few of the events executed with Cineyug:

• SLAM THE TOUR 2014 - USA and CANADA

• TOIFA 2013 - Vancouver, Canada.

• SCREEN AWARDS 2014

• MIRCHI MUSIC AWARDS 2013 & 2014

• CHENNAI EXPRESS MOVIE PROMOTIONS

• HAPPY NEW YEAR MOVIE PROMOTIONS

• FEMINA MISS INDIA 2014