Vijay L Vasani

Travel & Entertainment, and Reporting Lead.

• Managing daily T&E operations, and acting as the escalation point for T&E issues, alongside month-end close processes, including accruals.
• Built a monitoring dashboard to detect unusual patterns and behavioral red flags in T&E reimbursements, including personal expenses, unsubmitted claims, delayed submissions, and restricted MCC usage.
• Managing the corporate card program, including defining policies and procedures, internal control, card issuance and cancellation, communication with cardholders, management reporting, and approving users and limits.
• Managing the ongoing transition of the T&E tool migration from NEO to Oracle.
• Managing and resolving audit queries to ensure compliance, and timely closure of reviews.
• Conducting annual reviews of T&E policies to maintain alignment with corporate standards.
• Enhancement of payment programs, like virtual card, purchasing card, dynamic discount, and Paymode-X, towards reaching key OKR of $ spend.
• Collaborated with senior management to develop strategic initiatives and long term goals for the team - Paid on time %, EDI Enhancement, reduction of unclassified spend, payment term standardization, overdue at receipt
• Led cross-functional teams for the successful completion of major projects, resulting in increased efficiency and client satisfaction: conversion of check to ACH (5% - 0.7%); identification of new duplicate criteria preventing $4 million.
• Build and maintain various dashboards, such as Paid on Time, Invoice Pipeline, LOB View dashboard, Hold Analysis, Supplier Maintenance Control, Travel and Entertainment, as well as collaborating with the external reporting team for maintaining Spend Dashboards.
• Led cross-functional teams for the successful completion of major projects, resulting in increased efficiency and client satisfaction.

• Led global Travel and Entertainment (T&E) operations for the company.
• Managed a team of 16 across regions, and ensured SLA compliance.
• Driving the entire T&E life cycle process includes claims review, email inquiries, auditing, and reports in compliance with policy procedures.
• Manage the company’s credit card program, including issuance, cancellation, ensuring all expenditures on cards are timely submitted for review and approval, and timely corporate card payment to Amex, including reconciliations and accruals.
• Periodic review of process documents to capture any change in process and system, and annual T&E policy refresh.
• Streamlined Oracle workflows, audit rules, and policy refreshes.
• Supported financial crime investigations.
• Acted as an escalation point for stakeholders and drove process improvements, migrations, and acquisitions.
• Directed team development through one-on-ones, performance reviews, and monthly scorecards.
• Strengthened Accounts Payable operations by resolving escalations, managing KPIs, reconciliations, and variance analysis.
• Built vendor relationships and partnered with business units to resolve AP issues.
• Oversaw Sales/Use Tax accruals, reconciliations, and filings (W8/W9, 1099, 1042).
• Introduced automation in tax review, achieving FTE savings.
• Delivered measurable impact: $3M tax recovery.
• Supported telecom expense optimization and AP automation projects.
• Participated in the Oracle upgrade UAT and early payment discount programs.
• Managed and motivated employees to be productive and engaged in their work.

• Managing team of 12 members for Asia-pacific region
• Ensured to clear backlog and customer queries
• Working on MEC activities (GIT and RNB Reports, Blocked Docs, Scan stat report)
• Working with Country Controller to get approval for hold back on RNB cases (Legal Requirement)
• Developed team members'' skills through targeted coaching sessions, resulting in improved individual performance.

• Auditing documents and ensuring error free process
• Handling Spoc Activities for most of the Audits
• Delivering results in crunch deadlines to ensure error free payment are made to vendor (2-6 hours)
• Working with payments team on suspected duplicate documents and ensure payment is stopped on time
• Resolving queries of internal and external customers

HIGHLIGHTS AND ACHIEVEMENTS

• Performing ICFR Audits for Fiscal year 2015-16 (Internal Audit) and Lending Support in terms of process training to External Auditors
• $4mn worth of Duplicates Prevented in fiscal year 2015-16
• Identified GB Project which improved efficiency
• Implemented Idea on Automation of reports which reduced task time from 25 minutes to 5 minutes

• Management reporting including daily backlog status report, scan statistics report, touch points report of team
• Achieving day to day targets of 100+ invoice processing
• Clearing fall outs while processing invoices by working with buyers
• Performed reconciliation and producing it biweekly to management
• Trained 3 new employees and monitoring their performances