Vivek Nair
Strategic Sourcing and Procurement
Pune
Summary
Results-driven sourcing and procurement professional with over 9 years of comprehensive experience in strategic sourcing, supplier relationship management, order management, and process improvement. Proven track record of delivering significant cost savings (up to $2 million), managing multi-region RFQ/RFP processes, and implementing cost avoidance initiatives. Recognized for process optimization, cross-functional collaboration, and leadership in project transitions and supplier segmentation.
Overview
13
13
years of professional experience
Work History
Team Lead – Sourcing and Procurement
Marsh McLennan
04.2025 - Current
- Managed RFQ/RFP processes, Contracts review (SOW) and red lining the IT services contracts.
- Led rate card negotiations, vendor audits, and scorecarding initiatives.
- Developed and implemented supplier segmentation strategies, categorizing suppliers into preferred and tail segments based on spend and strategic engagement.
- Managed tail spend by implementing strategic sourcing initiatives that reduced non-compliant purchases.
- Applied the Pareto principle to sourcing strategies, focusing on the top suppliers.
Execution Senior Analyst/Buyer
British Petroleum
03.2021 - 03.2025
- Managed 3-bid processes for various regions.
- Accountable to ensure accurate and timely Purchase Order creation, change, acceptance, close, invoice resolution and proactive monitoring of all buying transactions.
- Support buyers to procure goods or services from designated sources of supply for requirements generated by BP operations.
- Maintain category guidance or other relevant sourcing instructions updated and liaison with Category teams.
- Requests for Quote to obtain pricing, delivery and other commercial terms.
- Engage BP stakeholders -e.g. requestors, sourcing specialist, material coordinator, operations engineers, inventory teams, suppliers, technical teams and squad members for various functions to finalize the purchase decision.
- Collaborated with cross-functional teams to implement process improvements and cost-saving and cost avoidance initiatives.
- Conducted spend analysis to identify savings opportunities, resulting in cost reductions.
- Optimize sourcing procedures through IWOM tool to attain maximum efficiency.
- Supplier consolidation, reducing the supplier database which resulted in improved negotiation leverage and cost savings.
Team Lead Sales Operation Specialist
Rahi Systems Inc
11.2019 - 02.2021
- Running Daily tracker for the Team and submitting the report to Inside Sales team (ISR’s).
- Closely monitor vendor/Internal issues and resolve it in Timely manner.
- Floating RFX via system and creating shopping Cart based on the Quotes received.
- Issuing PO’s to vendor.
- Vendor registration.
- Resolve queries from Installation team regarding material quality issue, simultaneously worked on processing return for parts with defects for rework or scraping at our own side. (i.e. RMA, RTV/Scrap)
- Follow up with vendors for credit notes and replacement for returns.
- Negotiation with vendors on cost reduction and extended payment terms.
- Hands on experience in Oracle NetSuite.
- To work with vendor on tax issues and to provide reseller certificates to vendors for tax exempted states.
- Follow-up with accounting personal in resolving invoice discrepancies and ensure the payment is done on time, also maintained good rapport with suppliers.
Sales Operation Specialist/Renewals
Nuance Communication Pvt Ltd
07.2017 - 11.2019
- Responding to contract inquiries, requests for quotes, and renewal orders to be submitted for processing.
- Creation of Right Now (Oracle Service Cloud) tickets related to contract inquiries, quote requests, renewal orders or other requests.
- Ownership and investigation of M&S Inquiries including responding to partners and customers to close the inquiry.
- Review of information provided by customers and partners on Renewal Quote and Renewal Order requests to ensure sufficient information is provided and that orders meet Nuance clean order requirements.
- Generation of proactive renewal quotes 90-days in advance of contract expiration.
- Monitor backlog daily to ensure orders are being shipped/processed to customer lead times; reconcile discrepancies in order and shipments.
- Monitor & Create report on SLA for the Triage Tickets.
- QA / Internal Audit for Processed Quote / Order entry / Part price / Discounts.
- Update discount against the customer/vendor as per agreement, setup price list in the system.
- Responsible for Creation and modification of Part number and Customer master data.
- Assisting in creation & Obtaining approvals for non-standard quotations for sales.
- Perform pricing and discount audits to ensure compliance to pricing protocols.
- Customer account audit and data clean-up.
- Perform research and provide suggestions and ideas to improvement within the process.
- Work with IT support team to identify areas of process automation and implement them.
- Achievements: Deputed to Budapest (Hungary) for project transition
Senior Document specialist/Order Management Specialists
Honeywell Automation Pvt Ltd
06.2015 - 06.2017
- Order Management:
- Currently working with Honeywell Automation Pvt Ltd in Order Management Process for DELL Wyse in Oracle R12 and Document controller specialist in Supply Chain.
- Working on products like Hardware and software for Dell Wyse (Client).
- Review Customer requirements received in the form pdf i.e. Purchase Order form in detail and upload the same in Oracle.
- Responsible for preparing Reports of the orders received till EOD.
- To work on customer Sales Order pdf for Hardware and Software products.
- Before processing order bifurcating the products as per the EOL sheet which contains the items/products that are End of Life i.e. no more used by the client.
- The order request may be for the following products: a) Software b) Hardware c) Drop Shipment: Shipping address of Hardware different from customers warehouse d) Configurator: One product with multiple function e) Special Distributor: with some special discounts and conditions from Client.
- Senior Document Specialist:
- Worked for Forthills, FLNG and KNPC project.
- Worked for various EPC’s.
- Processing documents via DCRMT (SharePoint) received from customer and vendor.
- Initiating workflow to engineers for review of the documents within company.
- Performing quality checks of documents.
- Approving and rejecting the document via DCRMT.
- Transmitting document to client and vendor.
- Processing document received from client and vendor as a receivable in DCRMT.
- Issuing Technical Information Records (TIR) to Customer or Vendor with regards to project specification.
- Worked for various location i.e. U.S, Canada, Kuwait.
Project Document Controller
Aker Power gas subsea Oil and Gas Pvt Ltd
07.2012 - 12.2014
- Upload document in system using SAP PLM system.
- Notify the suppliers of any acceptance or comments to their documents.
- Internally expedite with reviewers, buyers, engineers.
- Upload all types of documents such as, Material Certificates, various Non-destructive reports, Conformance Certificate, Dimensional.
- Reports, Manufacturing Record Book, Procedures, Manuals, Drawings etc.
- Preparation of process quality plans, Quality assurance plans.
- Co-ordination with Suppliers, buyers, Expeditors, and Engineers.
- Communication with different stakeholders, clients, supplier via email/phone.
- Notify the supplier of any acceptance or comments to their documents.
- Provide input to the Document manager/supervisor for the KPI related to their team.
- Responsible for distributing relevant information regarding projects and suppliers.
- Ensure that product group and regional specific requirements are followed.
- Provide support/solutions to difficult cases or cases that require exceptions.
- Solve issues raised by customer and discuss with group leads / product coordinators.
- Identify training within own team and coordinate with the local Department Manager.
- Maintain and improve performance in the team (quality and efficiency in KPI) & Generate quality reports for the team.
- Allocate manpower based on workload projections.
- In cases of backlog or other emergency cases work as a document controller.
Education
SSC -
St Joseph Boys High School
Pune 04.2001 -
Bachelor in Commerce - Commerce
Poona College
Pune 04.2001 -
Material Management Certification -
Material Management Degree in SAP
Pune 04.2001 -
Skills
- Strategic Sourcing & Supplier Management
- Cost Savings & Cost Avoidance
- RFQ/RFP & Bid Process Management
- Contract Negotiation & Vendor Relations
- Order & Supply Chain Management
- Process Improvement & Automation
- Spend Analysis & Category Management
- Cross-functional Team Collaboration
- Document Control & Compliance
- ERP Systems (Oracle NetSuite, SAP PLM, DCRMT)
Disclaimer
I hereby declare that the above given information is true to the best of my knowledge.
Timeline
Team Lead – Sourcing and Procurement
Marsh McLennan
04.2025 - Current
Execution Senior Analyst/Buyer
British Petroleum
03.2021 - 03.2025
Team Lead Sales Operation Specialist
Rahi Systems Inc
11.2019 - 02.2021
Sales Operation Specialist/Renewals
Nuance Communication Pvt Ltd
07.2017 - 11.2019
Senior Document specialist/Order Management Specialists
Honeywell Automation Pvt Ltd
06.2015 - 06.2017
Project Document Controller
Aker Power gas subsea Oil and Gas Pvt Ltd
07.2012 - 12.2014
SSC -
St Joseph Boys High School
04.2001 -
Bachelor in Commerce - Commerce
Poona College
04.2001 -
Material Management Certification -
Material Management Degree in SAP
04.2001 -
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