Summary
Overview
Work History
Education
Skills
Disclaimer
Timeline
Generic

Vivek Nair

Strategic Sourcing and Procurement
Pune

Summary

Results-driven sourcing and procurement professional with over 9 years of comprehensive experience in strategic sourcing, supplier relationship management, order management, and process improvement. Proven track record of delivering significant cost savings (up to $2 million), managing multi-region RFQ/RFP processes, and implementing cost avoidance initiatives. Recognized for process optimization, cross-functional collaboration, and leadership in project transitions and supplier segmentation.

Overview

13
13
years of professional experience

Work History

Team Lead – Sourcing and Procurement

Marsh McLennan
04.2025 - Current
  • Managed RFQ/RFP processes, Contracts review (SOW) and red lining the IT services contracts.
  • Led rate card negotiations, vendor audits, and scorecarding initiatives.
  • Developed and implemented supplier segmentation strategies, categorizing suppliers into preferred and tail segments based on spend and strategic engagement.
  • Managed tail spend by implementing strategic sourcing initiatives that reduced non-compliant purchases.
  • Applied the Pareto principle to sourcing strategies, focusing on the top suppliers.

Execution Senior Analyst/Buyer

British Petroleum
03.2021 - 03.2025
  • Managed 3-bid processes for various regions.
  • Accountable to ensure accurate and timely Purchase Order creation, change, acceptance, close, invoice resolution and proactive monitoring of all buying transactions.
  • Support buyers to procure goods or services from designated sources of supply for requirements generated by BP operations.
  • Maintain category guidance or other relevant sourcing instructions updated and liaison with Category teams.
  • Requests for Quote to obtain pricing, delivery and other commercial terms.
  • Engage BP stakeholders -e.g. requestors, sourcing specialist, material coordinator, operations engineers, inventory teams, suppliers, technical teams and squad members for various functions to finalize the purchase decision.
  • Collaborated with cross-functional teams to implement process improvements and cost-saving and cost avoidance initiatives.
  • Conducted spend analysis to identify savings opportunities, resulting in cost reductions.
  • Optimize sourcing procedures through IWOM tool to attain maximum efficiency.
  • Supplier consolidation, reducing the supplier database which resulted in improved negotiation leverage and cost savings.

Team Lead Sales Operation Specialist

Rahi Systems Inc
11.2019 - 02.2021
  • Running Daily tracker for the Team and submitting the report to Inside Sales team (ISR’s).
  • Closely monitor vendor/Internal issues and resolve it in Timely manner.
  • Floating RFX via system and creating shopping Cart based on the Quotes received.
  • Issuing PO’s to vendor.
  • Vendor registration.
  • Resolve queries from Installation team regarding material quality issue, simultaneously worked on processing return for parts with defects for rework or scraping at our own side. (i.e. RMA, RTV/Scrap)
  • Follow up with vendors for credit notes and replacement for returns.
  • Negotiation with vendors on cost reduction and extended payment terms.
  • Hands on experience in Oracle NetSuite.
  • To work with vendor on tax issues and to provide reseller certificates to vendors for tax exempted states.
  • Follow-up with accounting personal in resolving invoice discrepancies and ensure the payment is done on time, also maintained good rapport with suppliers.

Sales Operation Specialist/Renewals

Nuance Communication Pvt Ltd
07.2017 - 11.2019
  • Responding to contract inquiries, requests for quotes, and renewal orders to be submitted for processing.
  • Creation of Right Now (Oracle Service Cloud) tickets related to contract inquiries, quote requests, renewal orders or other requests.
  • Ownership and investigation of M&S Inquiries including responding to partners and customers to close the inquiry.
  • Review of information provided by customers and partners on Renewal Quote and Renewal Order requests to ensure sufficient information is provided and that orders meet Nuance clean order requirements.
  • Generation of proactive renewal quotes 90-days in advance of contract expiration.
  • Monitor backlog daily to ensure orders are being shipped/processed to customer lead times; reconcile discrepancies in order and shipments.
  • Monitor & Create report on SLA for the Triage Tickets.
  • QA / Internal Audit for Processed Quote / Order entry / Part price / Discounts.
  • Update discount against the customer/vendor as per agreement, setup price list in the system.
  • Responsible for Creation and modification of Part number and Customer master data.
  • Assisting in creation & Obtaining approvals for non-standard quotations for sales.
  • Perform pricing and discount audits to ensure compliance to pricing protocols.
  • Customer account audit and data clean-up.
  • Perform research and provide suggestions and ideas to improvement within the process.
  • Work with IT support team to identify areas of process automation and implement them.
  • Achievements: Deputed to Budapest (Hungary) for project transition

Senior Document specialist/Order Management Specialists

Honeywell Automation Pvt Ltd
06.2015 - 06.2017
  • Order Management:
  • Currently working with Honeywell Automation Pvt Ltd in Order Management Process for DELL Wyse in Oracle R12 and Document controller specialist in Supply Chain.
  • Working on products like Hardware and software for Dell Wyse (Client).
  • Review Customer requirements received in the form pdf i.e. Purchase Order form in detail and upload the same in Oracle.
  • Responsible for preparing Reports of the orders received till EOD.
  • To work on customer Sales Order pdf for Hardware and Software products.
  • Before processing order bifurcating the products as per the EOL sheet which contains the items/products that are End of Life i.e. no more used by the client.
  • The order request may be for the following products: a) Software b) Hardware c) Drop Shipment: Shipping address of Hardware different from customers warehouse d) Configurator: One product with multiple function e) Special Distributor: with some special discounts and conditions from Client.
  • Senior Document Specialist:
  • Worked for Forthills, FLNG and KNPC project.
  • Worked for various EPC’s.
  • Processing documents via DCRMT (SharePoint) received from customer and vendor.
  • Initiating workflow to engineers for review of the documents within company.
  • Performing quality checks of documents.
  • Approving and rejecting the document via DCRMT.
  • Transmitting document to client and vendor.
  • Processing document received from client and vendor as a receivable in DCRMT.
  • Issuing Technical Information Records (TIR) to Customer or Vendor with regards to project specification.
  • Worked for various location i.e. U.S, Canada, Kuwait.

Project Document Controller

Aker Power gas subsea Oil and Gas Pvt Ltd
07.2012 - 12.2014
  • Upload document in system using SAP PLM system.
  • Notify the suppliers of any acceptance or comments to their documents.
  • Internally expedite with reviewers, buyers, engineers.
  • Upload all types of documents such as, Material Certificates, various Non-destructive reports, Conformance Certificate, Dimensional.
  • Reports, Manufacturing Record Book, Procedures, Manuals, Drawings etc.
  • Preparation of process quality plans, Quality assurance plans.
  • Co-ordination with Suppliers, buyers, Expeditors, and Engineers.
  • Communication with different stakeholders, clients, supplier via email/phone.
  • Notify the supplier of any acceptance or comments to their documents.
  • Provide input to the Document manager/supervisor for the KPI related to their team.
  • Responsible for distributing relevant information regarding projects and suppliers.
  • Ensure that product group and regional specific requirements are followed.
  • Provide support/solutions to difficult cases or cases that require exceptions.
  • Solve issues raised by customer and discuss with group leads / product coordinators.
  • Identify training within own team and coordinate with the local Department Manager.
  • Maintain and improve performance in the team (quality and efficiency in KPI) & Generate quality reports for the team.
  • Allocate manpower based on workload projections.
  • In cases of backlog or other emergency cases work as a document controller.

Education

SSC -

St Joseph Boys High School
Pune
04.2001 -

Bachelor in Commerce - Commerce

Poona College
Pune
04.2001 -

Material Management Certification -

Material Management Degree in SAP
Pune
04.2001 -

Skills

  • Strategic Sourcing & Supplier Management
  • Cost Savings & Cost Avoidance
  • RFQ/RFP & Bid Process Management
  • Contract Negotiation & Vendor Relations
  • Order & Supply Chain Management
  • Process Improvement & Automation
  • Spend Analysis & Category Management
  • Cross-functional Team Collaboration
  • Document Control & Compliance
  • ERP Systems (Oracle NetSuite, SAP PLM, DCRMT)

Disclaimer

I hereby declare that the above given information is true to the best of my knowledge.

Timeline

Team Lead – Sourcing and Procurement

Marsh McLennan
04.2025 - Current

Execution Senior Analyst/Buyer

British Petroleum
03.2021 - 03.2025

Team Lead Sales Operation Specialist

Rahi Systems Inc
11.2019 - 02.2021

Sales Operation Specialist/Renewals

Nuance Communication Pvt Ltd
07.2017 - 11.2019

Senior Document specialist/Order Management Specialists

Honeywell Automation Pvt Ltd
06.2015 - 06.2017

Project Document Controller

Aker Power gas subsea Oil and Gas Pvt Ltd
07.2012 - 12.2014

SSC -

St Joseph Boys High School
04.2001 -

Bachelor in Commerce - Commerce

Poona College
04.2001 -

Material Management Certification -

Material Management Degree in SAP
04.2001 -

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Vivek NairStrategic Sourcing and Procurement